October 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of the North Somercotes Parish Council is to be held in the Village Hall on Monday 28th October 2024 At 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. South Road – Query over planning permission/enforcement
Closure of public session and commencement of formal meeting
28/10/24-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
28/10/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
28/10/24-3 Minutes of the 23rd September 2024 Meeting– to RESOLVE to adopt and sign the notes as accurate minutes.
28/10/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – Outcome of Planning Application for doors awaited, checking gate repair situation b. .gov work Email Addresses – technical issue outstanding c. Coastal Path – meeting on 25/9 confirmed route to be cut through buckthorn d. Chapel Field Housing Garden – Outcome awaited e. Chapel Field Future Use – see 13a below
f. Defibrillators – on hold pending errors and omissions on The Circuit being corrected g. Public Footbridge damage -cctv now passed to Pollice, see13b below h. Levelling up funding – continuing to look for additional funding for various community projects i. Orchard area – replace broken/ damaged trees shortly j. Dog Fouling/Public Space Protection Order – collating comments from parishioners on problem areas. Posters from KBT to be put up k. 2024 Public Rights of Way annual survey – ongoing. l. Bench opposite bus garage/bench on Conisholme Rd – ongoing
m. National Grid Projects – ongoing n. Environment Agency – update on management of Donna Nook requested, some weed growth removed from Poultney Drain/Austen Fen Bridge on the Louth Canal o. South Road – Scheduled for end of October/early November 24 p. Climate Change Report and Action Plan/LCC – comments by end of October 24 q. Policies and Procedures – schedule of updates to be prepared, including new Statutory Duty to prevent Sexual Harassment at work r. 2025/26 meeting dates – draft produced for comment. s. Cemetery Title deeds – change of address to be actioned t. Flower Planter – to be installed as agreed u. Biodiversity Action Plan – awaiting response from LWT re initial Biodiversity Audit
28/10/24-5 Remembrance Observance – 10th November 2024 – to discuss traffic and other arrangements and RESOLVE the way forward as required
28/10/24-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration: N/132/01322/24 – Cemetery Doors – outcome awaited
b. To note planning applications approved:
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions: Awaiting outcome of clearance works on South Rd
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF) –
g. Any other urgent planning matters/applications:
28/10/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – road has been marked out - One Network has advised of diversions/closures signs are up
ii. Warren Rd drainage – date for investigation and design still awaited
iii. Footpath reviews – analysis of walks and issues arising being completed
iv. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit
b. any additional issues/other urgent matters to be reported
28/10/24-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr Wallis
28/10/24-9 Finance
a) to receive and note the bank reconciliation for October 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for October 2024
c) to consider and RESOLVE the way forward on the purchase of a Christmas Tree
d) to deal with any urgent financial matters
28/10/24-10 Budget Setting 25/26 – to discuss and RESOLVE the way forward on next year’s budget priorities
28/10/24-11 To receive/note general Correspondence for October, Website Updates and Communication entry - Climate Change Adaptation Workshop - response to LCC report/questionnaire
28/10/24-12 Agenda items for the meeting to be held on 25th November 2024 in St Mary’s Church Hall
Cemetery Management and Waste Plan, Chapel Field future use, 25/26 budget narrative, Sexual Harassment Policy and Training
28/10/24-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and security matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
To discuss and RESOLVE the way forward on the following issues:
a. Chapel Field valuation and consideration of future uses/disposal
b. Police action on Criminal Damage/Antisocial Behaviour incidents
Parish Clerk and Responsible Financial Officer
18 October 2024