January 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of North Somercotes Parish Council is to be held on Monday 22 January 2024 At 7.00 pm in the St Mary’s Church Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. report of further damage and attempted arson to the public toilets on 29 December 2023
ii. removal of redundant lights on Conisholme Rd (turned off 2016/17)
Closure of public session and commencement of formal meeting
Monthly Meeting
22/1/24-1 a. Present b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
22/1/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
22/1/24-3 Minutes of the Meeting held on 18 December 2023 – to RESOLVE to adopt and sign the notes as accurate minutes.
22/1/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – changes to Cemetery Rules & Regulations – see 10 below, repair to the metalwork on the bell outstanding, mapping of grave spaces nearly completed, mapping of electric cable done
b. Setting up Work Email Addresses – outstanding
c. Coastal Path – still awaiting confirmation of route
d. Chapel Field Housing – Platform visit has taken place tenant still cannot use their garden owing to clay soil so all turf needs replacing
e. Chapel Field Future Use – neighbours to be contacted re trees, school to be contacted re growing project – outstanding, land cleared but trees still need dealing with
f. Donna Nook RAF/DIO Land and Buildings ACV listing – ELDC have confirmed granted for a further 5 years
g. Defibrillators – location map of each one in the parish to be done/check registration with EMAS – outstanding
h. Louth Canal lack of maintenance – reply to EA response in draft as bridge still blocked with weed as at
i. Complaint to Police re ASB and criminal damage – ongoing
j. Letter to District Cllr McNally – ongoing
k. Public Toilets – works has started to refurbish the toilets. A criminal damage and arson attack was carried out on the toilets around 8.30 am on 29 January. CCTV footage from different cameras provided to the police and other bodies; no contact until 12 Jan despite updating crime report via phone and email to force control. Stones were also thrown at Somercotes House Greenhouse, which was also reported to the police.
l. Oil order – over 25,000 litres were obtained for members timed to catch the usual low in January, despite rebel activity and impact on shipping, at 58.99p per litre plus vat. Next order due around mid to end of March/April m. Swimming pool roof – chased again, still waiting for contractor to provide quote.
22/1/24-5 Budget Setting 24/25 – to discuss the final proposal for the 24/25 budget and resulting precept to be notified to ELDC by RESOLVE the way forward.
22/1/24-6 To consider Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for approval -
b. to note planning applications granted:
c. Enforcement Issues/Actions
d. Any other urgent planning matters/applications
22/1/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – programme date awaited
ii. Warren Rd drainage – programme date awaited
iii. Warren Rd – trees/hedge opposite the primary school
b. any additional issues/other urgent matters to be reported
i. Removal of redundant lights on Conisholme Rd/30mph extension
22/1/24-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
22/1/24-9 Finance
a) to receive and note the bank reconciliation for January 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for January 2024
c) to RESOLVE to agree the budgeted expenditure for the bench for Keeling St, one litter bin and two more planters, as per the Clerks proposals
d) to deal with any urgent financial matters
22/1/24-10 Cemetery Matters – to receive the following items, discuss and RESOLVE the way forward:
a. the Clerk’s proposed changes to the Cemetery Rules and Regulations
b. report from the Clerk on potential unused spaces within the older sections of the Cemetery.
c. the Clerk’s draft Cemetery Management Plan
22/1/24-11 To receive/note general Correspondence for January, Website Updates and Communication
Reminder that comments have been invited for the Greater Lincolnshire Devolution up until the end of January 2024. National Grid - Grimsby to Walpole upgrade Consultation proposals/briefings
22/1/24-12 Agenda items for the meeting to be held on 26th February 2024 in ST MARY’S CHURCH HALL
Confirmation of Precept request submitted on 23 January 2024, Internal Auditors Report from Audit on
22/1/24-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential personnel matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. To discuss any updates on the action being taken following the recent spate of Anti-social behaviour/Criminal damage and RESOLVE the way forward.
b. report of further damage and attempted arson to the public toilets on 29 December 2023
Sheila Pearce
Parish Clerk and Responsible Financial Officer
16 January 2024