September 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of the North Somercotes Parish Council is to be held in the Village Hall on Monday 23rd September 2024 At 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Damage/repair to Footbridge Rail from Playing Field to orchard field FP34/1
ii. Queries/concerns re Holmes Farm Licence Application
iii. Cars for sale at Village Hall taking up spaces used by patients/staff of GP surgery/village hall users
iv. Defibrillator at Playing Field interfered with – CCTV provided to police
v. Weed overgrowth on Louth Canal at Austen Fen Bridge, Grainthorpe
vi. Public Toilets Blockage 11/9
vii. Horse dung on pavements
Closure of public session and commencement of formal meeting
23/9/24-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
23/9/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
23/9/24-3 Minutes of the 29th July 2024 Meeting– to RESOLVE to adopt and sign the notes as accurate minutes.
23/9/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – repair to the metalwork on the bell done 30/7, checking of first draft mapping of grave spaces ongoing, rear fence replaced 11/9. Request prepared and submitted for Listed Building Permission for replacement of front planking on Cemetery Chapel doors. Hedge cut 11/9. Columbaria/vault/Sundial feature for Garden of Remembrance pending (once doors dealt with), checking gate repair situation, electricity contract changed
b. Setting up .gov work Email Addresses – still trying to resolve technical issue
c. Coastal Path – confirmation of route awaited
d. Chapel Field Housing – attended meeting with tenant/Platform. Made file note of comments from neighbour. Outcome awaited
e. Chapel Field Future Use – see 13a below
f. Defibrillators – obtained quote for location maps using the information on The Circuit but errors and omissions still need addressing first
g. Public Toilets – police have now followed up with the identified individual, as well as looking at new incident re Pavilion defib machine. Blockage dealt with 11/9/24, electric contract changed
h. Levelling up funding – still looking for additional funding for various community projects – working with YMCA to identify and progress – more responses to questionnaire sought
i. Orchard area –strimming and weedkiller around trees done, replace broken/ damaged trees shortly
j. Dog Fouling/Public Space Protection Order – result of discussion with ELDC – see 5 below. Posters from KBT arrived and to be put up, once analysis of problem areas undertaken
k. 2024 Public Rights of Way annual survey – ongoing.
l. Bench opposite bus garage/bench on Conisholme Rd – ongoing
m. Donations – no reply to emails to Gardening Group and Can’t Sing Choir
n. National Grid Projects – ongoing
o. Amenity Area corner of School Lane – Platform removed ash saplings and trimmed shrubbery, parish council have cleaned paving and applied weedkiller
p. Clarkes Court – thistles now removed
q. Environment Agency – update on management of Donna Nook requested, plus request to know when the work to remove weeds at Poultney Drain/Austen Fen Bridge on the Louth Canal will be undertaken before their overgrowth leads to further flooding of nearby land and property
r. South Road – Scheduled for end of October/early November 24
s. Oil Scheme – over 52000 litres delivered over two days with an overall saving of c£800.
t. Climate Change Adaptation Workshop/LCC – Clerk attended online session 4/9/92
u. Policies and Procedures – schedule of updates to be prepared, including new Statutory Duty to prevent Sexual Harassment at work
v. 2025/26 meeting dates – draft produced for comment.
23/9/24-5 Public Space Protection Order – Dog Fouling – to receive an update from the Clerk on discussions with ELDC and debate and RESOLVE the way forward on actions proposed.
23/9/24-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration:
b. To note planning applications approved: N/132/01647/23 - Siting of additional touring caravan pitches on the site of an existing fishing lake which is to be filled in. PIGEON COTTAGE, CONISHOLME ROAD
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions:
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF) –
g. Any other urgent planning matters/applications:
23/9/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – road has been marked out - One Network to advise of diversions/closures between 28 Oct/Nov 3
ii. Warren Rd drainage – date for investigation and design still awaited
iii. Footpath reviews – forms handed out to Cllr Plater/Chairman
iv. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit
b. Remaining Flower Planter – to discuss the Clerks’ proposed siting on Keeling St near Woolpack Meadows entrance, any other suggestions, and RESOLVE the way forward
c. Remembrance Observance – Road Closure applied for
d. any additional issues/other urgent matters to be reported
23/9/24-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr Wallis
23/9/24-9 Finance and Audit
a) to receive and note the bank reconciliation for August and September 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for August and September 2024
c) Annual Audit 23/24 – to note that this has now been signed off as satisfactory by the external auditors and the Notice of Conclusion will be published tomorrow
d) Actual expenditure v budget for the period Apr- Sep 2024
e) to deal with any urgent financial matters
23/9/24-10 To receive/note general Correspondence for August/September, Website Updates and Communication entry
23/9/24-11 Cemetery Title Deeds – to discuss and RESOLVE to amend the address on the title deeds for the Cemetery Land Registry documents.
23/9/24-12 Agenda items for the meeting to be held on 21st October 2024 in St Mary’s Church Hall
Action plan for the Biodiversity Duty, and the Cemetery Management and Waste Plan, Chapel Field future use, 25/26 budget discussion/narrative, Remembrance Observance arrangements 10 Nov 24
23/9/24-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and security matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
To discuss and RESOLVE the way forward on the following issues:
a. Chapel Field valuation and future use/disposal
b. Toilets Criminal Damage Investigation
Parish Clerk and Responsible Financial Officer
16 September 2024