February 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of North Somercotes Parish Council is to be held on Monday 26 February 2024 At 7.00 pm in the St Mary’s Church Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Primary School Swimming Pool – background and update from current volunteers
ii. Closure of public session and commencement of formal meeting
Monthly Meeting
26/2/24-1 a. Present b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
26/2/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
26/2/24-3 Minutes of the Meeting held on 22 January 2024 – to RESOLVE to adopt and sign the notes as accurate minutes.
26/2/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – repair to the metalwork on the bell outstanding, first draft mapping of grave spaces completed and submitted
b. Setting up Work Email Addresses – to be done in March
c. Coastal Path – still awaiting confirmation of route
d. Chapel Field Housing – Platform visit has taken place tenant still cannot use their garden owing to clay soil so all turf needs replacing
e. Chapel Field Future Use – neighbours contacted re trees 22/1/24 – response awaited, school to be contacted re growing project – outstanding, land cleared but suckers/trees still need dealing with
f. Defibrillators – location map of each one in the parish to be done/check registration with EMAS – met to discuss 21/2
g. Louth Canal lack of maintenance – further images sent to MP as bridge/Poulton drain still blocked with weed as at 4/1 and 18/2.
h. Public Toilets – works is underway, Steve Smith Security asked to proceed with installation of new CCTV and removal of old equipment.
i. Swimming pool roof – started looking for additional funding
j. litter bins and benches – to note the proposed amendment to the replacement bench being changed to refurbishment owing to installation issues
26/2/24-5 Policies and Procedures
a. Risk Management – to consider the Clerk’s updated Risk Assessment Review for 24/25 and RESOLVE the way forward.
b. Disciplinary Policy – to consider the updated Policy and Procedure and RESOLVE the way forward including setting up of Committee
c. Complaints Handling – to consider the updated Policy and Procedure and RESOLVE the Way Forward including setting up of Committee
d. Freedom of Information – to consider the updated Policy Statement and Publication Scheme and RESOLVE the way forward
e. 2024/25 Investment Strategy – to consider and RESOLVE to adopt the updated Investment Strategy
26/2/24-6 To consider Planning applications received and RESOLVE the way forward on these/other Planning matters
a. Planning applications for approval -
b. to note planning applications granted:
c. Enforcement Issues/Actions
d. Any other urgent planning matters/applications – National Grid Grimsby to Walpole Proposed Pylons
i. To discuss and RESOLVE the way forward on objecting to the proposals and
ii. To approve the expenditure on banners and supporting leaflets/postcards
26/2/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – programme date awaited
ii. Warren Rd drainage – programme date awaited
iii. Warren Rd – trees/hedge opposite the primary school
b. any additional issues/other urgent matters to be reported
i. South Rd – post office corner poor state of carriageway has been reported
ii. School Lane to Kenlea and Church End corner – numerous potholes and poor state of carriageway
iii. FP37/38 – Millfields to Shoalwater – ploughed field and FP not reinstated within 14 days
26/2/24-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
26/2/24-9 Finance
a) to receive and note the bank reconciliation for February 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for February 2024
c) to discuss and RESOLVE the way forward on the NS Football Club donation request for £3,028.13
d) to discuss and RESOLVE the way forward on the NS Bowls Club donation request for £140
e) to deal with any urgent financial matters
26/2/24-10 Annual Parish Meeting 10th April 2024 – to discuss the draft agenda and RESOLVE the way forward
26/2/24-11 To receive/note general Correspondence for February, Website Updates and Communication
26/2/24-12 Agenda items for the meeting to be held on 25th March 2024 in ST MARY’S CHURCH HALL
Confirmation of Precept request submitted on 23 January 2024, Internal Auditors Report from Audit on 18/2/24
26/2/24-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential personnel matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. To discuss any updates on the action being taken following the recent spate of Anti-social behaviour/Criminal damage and RESOLVE the way forward. To note damage done to Fridge and bollards
b. Chairman to report back on the action taken following the recent complaint regarding social media content
Sheila Pearce
Parish Clerk and Responsible Financial Officer – 19 February 2024