July 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of the North Somercotes Parish Council is to be held in the Village Hall on Monday 29th July 2024 At 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
Closure of public session and commencement of formal meeting
29/7/24-1
a. Present
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
29/7/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
29/7/24-3 Minutes of the 24th June 2024 Annual Council Meeting and Monthly Meeting – to RESOLVE to adopt and sign the notes as accurate minutes.
29/7/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – repair to the metalwork on the bell to be done 30/7, first draft mapping of grave spaces being checked, rear fence to be done in September. Actions from the 15/7 cemetery meeting- see 5 below.
b. Setting up Work Email Addresses – trying to resolve technical issue
c. Coastal Path – confirmation of route awaited
d. Chapel Field Housing – Platform have reneged on November agreement to replace the poor quality turf, see item 10 below
e. Chapel Field Future Use – see 13a below
f. Defibrillators – location maps using the information on The Circuit being investigated but errors and omissions need addressing first
g. Public Toilets – email sent to PCC re lack of action by the police - see 13b below
h. Levelling up funding – still looking for additional funding for various community projects – working with YMCA to identify and progress – more responses to questionnaire sought
i. Orchard area –strimming, and pruning trees to be done, and replace broken/ damaged ones in autumn
j. Dog Fouling/Public Space Protection Order – waiting to discuss ELDC response to request for Dog Warden service with D Dodds.
k. 2024 Public Rights of Way annual survey – Clerk has printed off forms.
l. Bench opposite bus garage/bench on Conisholme Rd – requested Dave Hobson to measure wood required so that this can be purchased, and the repair undertaken
m. Donations – still no reply to emails to Gardening Group and Cant Sing Choir, other payments have been actioned
n. National Grid EGL3 and EGL4 – objection has been registered via the website form
o. Amenity Area corner of School Lane/Clarkes Court – Platform have removed the saplings from the amenity area but minimal work has been done on the paving and the thistles at Clark’s Court are still there
p. Swimming pool – letter of thanks received from School
29/7/24-5 Cemetery – to discuss and RESOLVE the way forward on actions required following the Annual Cemetery Meeting on 15th July 2024.
a. Replacement of Cemetery Chapel doors
b. Repair of gates/resiting of gates
c. Columbaria/vault/Sundial feature for Garden of Remembrance (once doors dealt with)
d. Any other action arising from the discussions
29/7/24-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration:
b. To note planning applications approved:
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions:
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF) –
g. Any other urgent planning matters/applications:
29/7/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd - 24/25 programme date still awaited but anticipated Aug/Sept 24
ii. Warren Rd drainage – date for investigation and design still awaited
iii. South Rd, South Somercotes – post office corner – large area patched but still left a pothole on Town Street.
iv. Footpath reviews – forms handed out to Cllr Plater/Chairman
v. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit
b. Remaining Flower Planter – to discuss the Clerks’ proposed siting on Keeling St near Woolpack Meadows entrance and RESOLVE the way forward
c. any additional issues/other urgent matters to be reported
29/7/24-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
f. Youth Club – Cllr Wallis
29/7/24-9 Finance and Audit
a) to receive and note the bank reconciliation for July 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for July 2024
c) to deal with any urgent financial matters
29/7/24-10 Chapel Field Housing – to discuss and RESOLVE the way forward on any assistance the parish council can provide to the tenant now that Platform have reneged on agreement to replace the poor-quality turf
29/7/24-11 To receive/note general Correspondence for July, Website Updates and Communication entry
29/7/24-12 Agenda items for the meeting to be held on 23rd September 2024 in the Village Hall
Action plan for the Biodiversity Duty and the Cemetery Management and Waste Plan, Chapel Field, Toilets Criminal Damage Investigation
29/7/24-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and security matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
To discuss and RESOLVE the way forward on the following issues:
a. Chapel Field future use/disposal
b. Toilets Criminal Damage Investigation
Parish Clerk and Responsible Financial Officer
22 July 2024