March 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next Meeting of North Somercotes Parish Council is to be held on Monday 25th March 2024 At 7pm in St Mary’s Church Hall, Keeling St
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any updates from County and District Councillors
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i.
ii.
iii.
Close of Public Session and Start of Monthly meeting
25/3/24-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
25/3/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
25/3/24-3 Minutes of 26 February 2024 Meeting – to Resolve to adopt/sign the notes as accurate minutes.
25/3/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – repair to the metalwork on the bell outstanding, first draft mapping of grave spaces submitted, issue with monument database to be resolved, quotes sought for fence replacement, Valuation office reply in hand
b. Setting up Work Email Addresses – to be done in March
c. Coastal Path – still awaiting confirmation of route
d. Chapel Field Housing – poor quality turf still needs to be replaced as tenant cannot use garden
e. Chapel Field Future Use – neighbours contacted re trees 22/1/24, no response so further letter noting action that will be taken to be sent, requesting quotes for hedge laying and clearing suckers/trees at entrance, along with siding up overhanging trees
f. Defibrillators – location map of each one in the parish to be done/check registration with EMAS following meeting on 21/2, check and consider budgeting for pads/battery replacements for some/all available to the public
g. Louth Canal lack of maintenance – further letter received from EA appears to accept need to improve
h. Public Toilets – work is nearing completion, Steve Smith Security asked to proceed with installation of new CCTV and removal of old equipment.
i. Swimming pool roof – looking for additional funding
j. litter bins and planters – planters have arrived, and Litter bins awaited, one of which will go to playing field
k. Free trees/hedging – thanks to East Lindsey Pride team who have planted over 500 free trees/hedging plants at the cemetery and bottom playing field
l. Flood Forum – held by Victoria Atkins MP – this was oversubscribed, any outcome from the discussion still awaited
m. National Grid – letter of objection submitted to NG and others
n. District Cllr Funding – received £1110 from Cllrs McNallly/Rickett - £300 for NSUFC towards goal replacement, £300 for Youth Club, £510 towards Playing Field/Toilets CCTV
o. Orchard area – More trees have been broken off/damaged so unlikely to be done by sheep, note to be put in Communication
p. Annual Parish Meeting – Agenda for 10th April 2024 published on website and Noticeboard 6.30 pm start
25/3/24-5–– Policies and Procedures – to consider the Clerk’s updated Grievance Policy & Procedure
25/3/24-6 To consider Planning applications/other planning matters received and RESOLVE the way forward
a. Planning applications for consideration:
b. To note planning applications approved/refused:
c. Enforcement Issues/Actions:
d. Any other urgent planning matters/applications:
25/3/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd - 24/25 programme date awaited
ii. Warren Rd drainage – date for investigation and design awaited
iii. Warren Rd – trees/hedge opposite the primary school – some still in need of removal by LCC
iv. Woolpack Meadows and Churchill Rd junctions with A1031 – comments from LCC Highways.
v. School Lane to Kenlea, and Church End corner – numerous potholes and poor state of carriageway
vi. South Rd, South Somercotes – post office corner poor state of carriageway has been reported
b. any additional issues/other urgent matters to be reported
25/3/24-8– To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Advisory Group – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
f. Youth Club – Cllr Wallis
25/3/24-9 Finance and Audit
a) to receive and note the bank reconciliation for March 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for March 2024
c) to consider and RESOLVE to accept the updated Asset List of the council
d) to note that the deadline for submission of the annual external audit is 1 July 2024 with dates for inspection being 3 June to 12 July inclusive, by mutual agreement during that time.
e) To deal with any other/urgent financial matters
25/3/24-10 Insurance Renewal – to note the increase owing to the War Memorial adjustment for replacement value, and discuss and RESOLVE the way forward on the Clerk’s proposal to accept a three year agreement with the current insurers
25/3/24-11 To receive/note general Correspondence for March 2024, Website Updates and Communication:
25/3/24-12 Agenda items for the meeting to be held on 24th April 2024 in the VILLAGE HALL
Year-end outturn versus budget
Sheila Pearce
Parish Clerk and Responsible Financial Officer
19 March 2024