November 2024 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of the North Somercotes Parish Council is to be held in the Village Hall on Monday 25th November 2024 at 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Remembrance – to note thanks from those present and parish council to Lay Chaplain and Bugler and traffic marshalls
ii. Donna Nook Car Parking – The Range have asked if permanent signage can be installed to direct people to the car park at Donna Nook and to prevent people going to the Range and trying to park there.
iii. Query re what the parish council is doing regarding dog fouling
Closure of public session and commencement of formal meeting
28/10/24-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
28/10/24-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
28/10/24-3 Minutes of the 28th October 2024 Meeting– to RESOLVE to adopt and sign the notes as accurate minutes.
28/10/24-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery Chapel Doors – awaiting updated quote for works to be done next year b. .gov work Email Addresses – technical issue outstanding c. Coastal Path –route being cut through buckthorn d. Chapel Field Housing Garden – Outcome awaited e. Chapel Field Future Use – see 13a below f. Defibrillators – on hold pending errors and omissions on The Circuit being corrected g. Public Footbridge damage -hand rail replaced, ASB warning letters issued, see13b below h. Levelling up/other funding – ongoing i. Orchard area – replace broken/ damaged trees shortly j. Dog Fouling/Public Space Protection Order – collating comments from parishioners on problem areas. Posters from KBT to be put up k. 2024 Public Rights of Way annual survey – completed and submitted to LCC.
l. Bench opposite bus garage/bench on Conisholme Rd – ongoing m. National Grid Projects – ongoing
n. Environment Agency – update on management of Donna Nook received as noted in the public session, some weed growth removed from Poultney Drain/Austen Fen Bridge on the Louth Canal o. South Road – completed
p. Climate Change Report and Action Plan/LCC – results of comments awaited q. Policies and Procedures – schedule of updates to be prepared, including new Statutory Duty to prevent Sexual Harassment at work r. 2025/26 meeting dates – issued. s. Cemetery Title deeds – change of address to be actioned t. Flower Planter – to be installed as agreed u. Biodiversity Action Plan – awaiting response from LWT re initial Biodiversity Audit
v. Theddlethorpe Meeting – Chairman to feedback comments w. Feasibility Study for community energy project - ongoing x. ASB – Defib cctv footage put on village Facebook page and information and footage sent to Somercotes Academy y. CCTV monitor/access issues – see 9d below z. Christmas Tree – ordered, delivery date to be confirmed
28/10/24-5 Budget Setting 25/26 – to discuss the Clerk’s narrative on next year’s budget priorities and pressures and first draft budget and RESOLVE the way forward.
28/10/24-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration:
i. N/132/01743/24 Planning Permission - Conversion and alterations to existing bungalow to a building comprising of a garage, home gym and home office. WOODCOTE, CONISHOLME ROAD, NORTH SOMERCOTES, LOUTH, LN11 7PS
ii. N/132/01733/24 Planning Permission - Erection of a house. LAND OFF SOUTH ROAD, NORTH SOMERCOTES
b. To note planning applications approved: N/132/01322/24 – Cemetery Doors – refurbishment works do not require Planning permission
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions: Awaiting outcome of clearance works on South Rd
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF)/National Grid Projects
g. Any other urgent planning matters/applications:
28/10/24-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – work now done
ii. Warren Rd drainage – investigation work done and work date awaited
iii. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit
iv. Donna Nook Car Park direction signs – request from DIO for permanent Cark Park Signs to avoid people going down to the Range all year round
v. Covenham Reservoir overgrown hedging – reported on FixMyStreet but not deemed a problem as not a main road, despite this being the diverted route for all traffic including HGVs during the recent South Rd works.
vi. Grit Bins – to note current position
b. any additional issues/other urgent matters to be reported
28/10/24-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr Wallis
28/10/24-9 Finance and Budget Setting for 25/26
a) to receive and note the bank reconciliation for November 2024
b) to receive and RESOLVE to approve the schedule of receipts and payments for November 2024
c) CCTV monitor update/extension arm – to discuss and RESOLVE the way forward on the proposed changes
d) to deal with any urgent financial matters
28/10/24-10 Budget Setting 25/26 – to discuss and RESOLVE the way forward on next year’s budget priorities
28/10/24-11 To receive/note general Correspondence for October, Website Updates and Communication entry - Climate Change Adaptation Workshop - response to LCC report/questionnaire
28/10/24-12 Agenda items for the meeting to be held on 16th December 2024 in St Mary’s Church Hall
Cemetery Management and Waste Plan, Chapel Field future use, 25/26 budget proposals, Sexual Harassment Policy and Training
28/10/24-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and security matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
To discuss and RESOLVE the way forward on the following issues as required:
a. Chapel Field valuation and consideration of future uses/disposal
b. Police action on Criminal Damage/Antisocial Behaviour incidents
Parish Clerk and Responsible Financial Officer
18 November 2024