January 2021 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that a video meeting of North Somercotes Parish Council will be held on Monday 18 January 2021 at 7pm
Councillors are hereby summoned to attend
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any Policing Update
b. District & County Cllr McNally/District Cllr Paul Rickett – any County/District Council updates
c. Any items raised by members of the public or comments on the agenda
Close of public session - members of the public/press are excluded from commenting/participating in the meeting from this point onwards but may observe, except during the confidential session, unless invited to remain/comment by the Chairman on behalf of the Council as a whole.
Monthly Meeting
18/1/21-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
18/1/21-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
18/1/21-3 Minutes of meeting held on Monday 21 December 2020– to receive and RESOLVE to adopt and sign the notes as accurate minutes.
18/1/21-4 Clerk’s Report on matters outstanding – for information only
a. Public Toilets
b. Cemetery Chapel – quotes for roofing/gutters – 1 received, 1 awaited
c. Community Trees/Orchard – no further update
d. Community Land Trust – see item 12b
e. Grass Cutting Tender exercise – see item 12a
f. Chapel Cleaning arrangements
g. Request to Environment Agency for timetable of works for Pye’s Hall/Marsh Lane – see 7b
h. Lights on Churchill Rd (70) and Warren Rd (26) – reported again but 26 will not be fixed until 4/21
i. Anglian Water – still waiting for refund (£380) plus the promised cancellation of subsequent bill (£178) now carried forward and charged £308, plus failed to refund £20 for failing to meet deadline on response– complaint lodged again.
j. Toilets – opening/grants k. Standing Orders - amendment
18/1/21-5 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group/Seal Season – Cllr Newman/Clerk
18/1/21-6 To consider Planning applications received, Resolve the way forward on these/other Planning matters
a. Enforcement Cases – any issues raised by members of the public passed on to Enforcement /updates on cases
b. Planning Applications for approval:
c. Planning applications approved:
132/01916/20 - Erection of 5 no. industrial units to include the construction of a vehicular access and vehicular parking area. LAND TO THE EAST OF SOUTH ROAD, NORTH SOMERCOTES, LOUTH, LINCOLNSHIRE
d. any other urgent planning matters
18/1/21-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. Any additional items to report –
b. Request to Environment Agency for an updated Schedule
c. Any other/urgent highways issues
18/1/21-8 Finance and Expenses
a. to note the bank reconciliation for January 2021
b. to Resolve to approve the schedule of Payments and Receipts for January 2021
c. to note the RAF paid RBL direct for the wreath this year, instead of reimbursing the parish council as agreed, so the RBL have had an additional donation of £18.50 from the Parish Council
d. to consider a request for a donation towards the cost of purchase of a Roller for the Playing Field – see attached.
e. to deal with any urgent/other Financial matters
18/1/21-9 2021/22 Budget Discussion – to discuss the Clerk’s proposals as laid out in the narrative and draft spreadsheets previously circulated, together with any update to be tabled, and RESOLVE the way forward, pending a decision on the award of the tender for the grass verges, cemetery, and parish paths (see Item 12a below), as may be required.
18/1/21-10 To receive/note general Correspondence for January, Website Updates and Communication
18/1/21-11 Agenda Items for meeting to be held on 22 February 2021 /future meetings
a. Chapel Field – future maintenance/use of retained land
b. Public Toilets Refurbishment
c. Fire Resistant Cabinets
d. Confirm 21/22 precept request
f. Community Land Trust
g. Local Plan Review
h. Cemetery – GOR feature, and other outstanding issues
18/1/21-12 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential matters to be transacted – if this resolution is passed members of the public/press (other than those invited to take part in the discussions) will be required to leave the meeting at this point.
a. to discuss the tenders received for cemetery hedge and grounds maintenance, village verges, and parish paths grass cutting and RESOLVE the way forward as may be necessary, including confirmation of the impact on the required precept for 2021/22.
b. to discuss the Community Benefit Society Model terms for the CLT, and RESOLVE the way forward.
Parish Clerk and Responsible Financial Officer
11 January 2021
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