September 2021 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that a meeting of North Somercotes Parish Council is to be held on Monday 27th September 2021 At 7.00 pm in the North Somercotes Village Hall
Councillors are hereby summoned to attend
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Reports/observations from District and County Councillors
b. Comments from members of the Public on agenda items or Issues raised for consideration for future agenda
i. Difficulty using FP30E Jubilee Rd to Evison Way – overgrown hedge
ii. Enquiry regarding allotments
iii. School Lane Amenity Area – Hedging
iv. Caravan being used for living accommodation – Donna Nook
v. Blocked drains on Churchill Rd
vi. Disposal of commercial glass waste in Co-op glass recycling bins
vii. Proposals for long term storage of nuclear waste at Theddlethorpe Gas Terminal
Monthly Meeting
27/9/21-1 a. Present b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
27/9/21-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
27/9/21-3 Minutes of the 26 July 2021 Monthly Meeting – to RESOLVE to adopt/sign the notes as accurate minutes.
27/9/21-4 Clerk’s Report on matters outstanding – for information only:
a. Public Toilets Refurbishment – tender requirement prepared
b. S106 Conisholme Rd – see 6a below
c. PROW FP28 – see 7b below
d. Bottle Bank – formal response requested/received
e. Cemetery – quotes for repairs to doors, replace gate and fencing requested, letters to be done and hand test finished
f. Parish Council Website – agreement started 1/9/21
g. Response from EA to Muntjac trapped in fence – response circulated
h. Property Purchase – see 14 below
i. Amenity Area – some shrubs trimmed back for visibility, others to be done later, quote for lifting slabs and regrouting requested, map cleaned, quote requested for repairs to stone
j. Communication – note re Cemetery items included,
27/9/21-5 Cemetery Actions arising from the Annual Cemetery Meeting held on 17th July 2021 – to discuss and RESOLVE the way forward on any required actions
a. Chapel Door Repairs – quote requested
b. Fence repairs – quotes requested
c. Gate replacement – quotes requested
d. Columbaria – prices obtained, to be circulated
e. Garden of Remembrance – quote for lifting slabs and regrouting/weed suppression requested
27/9/21-6 To consider Planning applications received/RESOLVE the way forward on these/other Planning matters
a. Enforcement Issues/Actions – i. S106 Conisholme Rd ii. Beachview Stud
b. Planning applications for approval:
i. N/132/01589/21 - OASIS LAKES, WARREN ROAD - Extension to existing building to provide an enlarged tackle shop, toilets and entrance hall to flat.
ii. N/132/01832/21 - LAKESIDE PARK, WARREN RD - Alterations to existing swimming pool to provide a new roof.
c. Tree works applications:
i. Home View, Bank End – allow light into property and clear cabling
ii. Brock House, Keeling St – clearance for light column
iii. St Mary’s Church Yard – to improve churchyard and let in more light
iv. Umbrella House – Crown Reduction x3 Sycamore (pending) to let in light and prevent future problems
d. Any other/urgent planning matters/applications:
27/9/21-7 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log:
i. Parking at Axe and Cleaver Crossroads – impact on visibility
ii. Yellow lines to prevent parking on Marsh Lane at Stonebridge cottages when roadworks finished
iii. Pedestrian Footway marking/give way to oncoming traffic sign (from Keeling St) on Churchill Rd
iv. Evison Way and Willerton Rd - resurfacing date
v. Blocked drains on Churchill Rd
vi Any additional issues to be reported
b. PROW FP28 – to update on DIO response to ensure permanent public access to the foreshore/ECP from FP28
c. North Somercotes Footpath Leaflet – to consider and RESOLVE the way forward on any changes required to the images or text of the leaflet
d. Any other urgent highways issues
27/9/21-8 Amenity Area School Lane – to consider the quote for lifting slabs and replacing membrane to try and better suppress weeds
27/9/21-9 Cemetery - to discuss and Resolve to agree the Meeting Action Notes, and any resultant actions
i. Meeting Action Notes for approval
ii. Smart meter – Eon next request to install smart meter at Cemetery
iii. Quote requested for Chapel Doors, repairs to fencing and New Gate
iv. Cost for additional cuts to Cemetery grounds
v. Quote for lifting slabs in GOR and replacing membrane with better weed suppression
vi. Letters and hand tests to be done
27/9/21-10 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
27/9/21-11 Finance & Audit
a. to receive and note the bank reconciliation for August and September 2021
b. to receive and Resolve to approve the schedule of Payments and Receipts for August and September 2021
c. to note the actual v budget for the second quarter
d. to ratify the decision to fund various items as per the email request for the Youth Club,
e. to note the satisfactory conclusion of the External Audit for 20/21 and publication of Notice of Completion 20/9
f. Request to assist with defibrillator costs/purchase for the NS Football Club/Luke Walmsley Pavilion
g. to deal with any other/urgent Financial matters
27/9/21-12 To receive/note general Correspondence for August/Sept 2021, Website Updates and Communication
27/9/21-13 Next Meetings - to consider agenda items for the meeting to be held on 25th October 2021 at 7pm NOTE – to be held in St Marys Church Hall, as will 22nd November and 20th December unless notified otherwise.
27/9/21-14 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this Resolution is passed members of the public/press will be required to leave the meeting at this point.
A. Chapel Fields retained land – to discuss and Resolve the way forward
B. Property Purchase – update on progress/actions being taken, and Resolve the way forward as required
Sheila Pearce
Parish Clerk and Responsible Financial Officer
17 September 2021