March 2021 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that a video meeting of North Somercotes Parish Council will be held on Monday 29 March 2021 at 7pm
Councillors are hereby summoned to attend
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any Policing Update
b. District & County Cllr McNally/District Cllr Paul Rickett – any County/District Council updates
c. Any items raised by members of the public or comments on the agenda:
i. utilities works on Keeling St for Chapel Field – duration owing to short working hours and extent
ii. PROW FP28 – prevention of access to the beach
Close of public session - members of the public/press are excluded from commenting/participating in the meeting from this point onwards but may observe, except during the confidential session, unless invited to remain/comment by the Chairman on behalf of the Council as a whole.
Monthly Meeting
29/3/21-1
a. Present
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons in accordance with Statutory requirements
29/3/21-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
29/3/21-3 Minutes of meeting held on Monday 22 February 2021 – to receive and RESOLVE to adopt and sign the notes as accurate minutes.
29/3/21-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery Chapel – roofer instructed to proceed as agreed
b. Community Trees/Orchard – trees arrived and were planted on 21 March 2021 – grateful thanks to Nick Pennell, Paul Walmsley, and Geoff Pearce.
c. Anglian Water – another demand for payment received, so further complaint made as still awaiting reimbursement, plus further email sent requesting resolution before year end
d. Toilets – awaiting architects drawing; considered changing places funding but building not large enough. Business Rates still applicable
e. Standing Orders /Code of Conduct – amendment for agreement – see agenda item below
f. Conisholme S106 Agreement not being complied with – update chased and received from ELDC – see agenda item below
g. Response to ELDC Local Plan Consultation – see agenda item below
g. Chapel Field – note placed n village Facebook page and others re expected completion in May, and need to be on the housing register in order to apply.
29/3/21-5 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group/Seal Season – Cllr Newman/Clerk
f. Poor Land Charity – to note former Cllr Joy Libell does not wish to be re-appointed, former Cllr Bernard Rowell is happy to be reappointed, and Resolve the way forward on who will represent the Parish Council going forward.
29/3/21-6 To consider Planning applications received, Resolve the way forward on these/other Planning matters
a. Enforcement Cases – any issues raised by members of the public passed on to Enforcement/updates on cases
i. Section 106 Agreement for Affordable Housing on Conisholme Rd
b. Planning Applications for approval:
c. any other urgent planning matters
29/3/21-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. Any additional items to report – Willow Tree leaning on phone post on Conisholme Rd
b. update on outstanding items
i. blocked drains outside the primary School – update on progress re root cutting and jetting awaited
ii. date for resurfacing of Evison Way and Willerton Rd awaited
c. Footpath 28 - Meeting with John Boisson, DIO Training Safety Officer East Coast Air Weapons Ranges, at Ponderosa regarding prevention of access to/from the beach on FP28 and subsequent complaints/emails
d. Completion of Footpath reviews
e. Any other/urgent highways issues
29/3/21-8 Policies and Procedures for Consideration and Adoption
a. Code of Conduct – to consider and RESOLVE to adopt the amendments to the Councillors Code of Conduct
b. Standing Orders – to consider and RESOLVE to adopt amendments to reflect the changes in the Code of Conduct
29/3/21-9 Consultation on the ELDC Local Plan Review – to consider the draft response and RESOLVE the way forward.
29/3/21-10 Insurance Renewal – to note the Clerk’s update on the Insurance renewal and RESOLVE the way forward
29/3/21-11 20/21 Annual Audit
a. Internal Auditor’s Report and comments for 20/21 audit – to receive and RESOLVE to accept the Auditor’s report following the recent internal audit
b. updated Asset list – to consider and RESOLVE to accept the updated Asset List previously circulated
29/3/21-12 Annual Parish Meeting currently scheduled for April 2021 – to consider and RESOLVE the way forward on the date, virtual or actual meeting, and draft Agenda, pending confirmation of position
29/3/21-13 Finance and Expenses
a. to note the bank reconciliation for March 2021
b. to Resolve to approve the schedule of Payments and Receipts for March 2021, subject to any final adjustments for year end, eg VAT reclaim.
c. to note change of interest rates as notified by the Melton BS from 0.50% to 0.25% on the 100 day investment account and 0.30% to 0.20% on the 30 day investment account
d. to deal with any urgent/other Financial matters
29/3/21-14 To receive/note general Correspondence for March, Website Updates and Communication
29/3/21-15 Agenda Items for meeting to be held on 26 April 2021/future meetings
a. Chapel Field – future maintenance/use of retained land
b. Public Toilets Refurbishment
c. Cemetery – GOR feature, and other outstanding issues from the Quinquennial report
Parish Clerk and Responsible Financial Officer
22 March 2021
Sheila Pearce is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
https://us02web.zoom.us/j/6065631505
Meeting ID: 606 563 1505
One tap mobile
+441314601196,,6065631505# United Kingdom
+442030512874,,6065631505# United Kingdom
Dial by your location
+44 131 460 1196 United Kingdom
+44 203 051 2874 United Kingdom
+44 203 481 5237 United Kingdom
+44 203 481 5240 United Kingdom
+44 203 901 7895 United Kingdom
Meeting ID: 606 563 1505