October 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next Meeting of North Somercotes Parish Council is to be held on Monday 24th October 2022 At 7pm in St Mary’s Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any updates from County and District Councillors
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
• Access to the beach from Warren Road
• Dog Fouling on Keeling St/Woolpack Cottages
• Trip hazard on Bank End corner/end of pavement
Close of Public Session and Start of Monthly meeting
24/10/22-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
24/10/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
24/10/22-3 Minutes of 26th September 2022 Meeting – to Resolve to adopt and sign the notes as accurate minutes.
24/10/22-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery –Shoring Equipment, Youth Club’s table, revarnishing pews, circular teak bench, quotes for Garden of Remembrance proposed works, proposal for trees to be removed on the boundary/replacements, 600 free trees/hedging secured for delivery March 2023, Garden of Remembrance – training rebooked for December, procurement of Cemetery database, entry of records and mapping of plots, hedge lowering outstanding
b. Communication – entry for November completed
c. Donations and Grants – Youth Club chased up re Zorb balls
d. Woolpack Meadows – to note change of managing agents
e. Amenity Area – quotes
f. Meeting dates for 2022
g. Zero Carbon Parishes project – list of lighting in village hall and Pavilion required
h. Youth Club – discussed removal of the pool table to be arranged asap
i. Setting up Work Email Addresses - ongoing
j. councillor community grants - application completed
k. Toilets refurbishment/CCTV – proposals for basic refurbishment of the disabled section to be completed
l. Oil Scheme – issues with last delivery
m. Planters and Litter bins – Coastal destination bid monies , plus in 23/24 budget
n. Hedgehog highways – discussing with primary school
o. Donna Nook Management responsibility – new contact established
24/10/22-5 Remembrance Observance – Sunday 13th November – to discuss traffic and other arrangements and RESOLVE the way forward as required
24/10/22-6 To consider Planning applications/other planning matters received and RESOLVE the way forward
a. Any Planning applications for approval
i. N/132/01768/22 - Construction of a menage. LAND ADJACENT THE BROOKS, CHURCH END, NORTH SOMERCOTES
b. To note planning applications approved/refused/appealed:
i. N/132/01622/22 - Change of use and alterations to existing holiday accommodation to form 2no. self-contained holiday lets. PIGEON COTTAGE, CONISHOLME ROAD – Approved
ii. N/132/01655/22 - Erection of a portal frame agricultural building. HOLMES FARM,HOLMES LANE -
iii. N/132/02644/21 - Outline erection of 3no. dwellings with access to be included. TREE TOPS, MARSH LANE – Appeal Lodged
c. Enforcement Issues/Actions – update on complaint re Co-operative Store car park safety issue
d. Any other urgent planning matters/applications
24/10/22-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. verbal update on problem log
i. Lamp 29a Warren Rd
ii. Obstructed road view/lamp column no. 53 – passed to ELDC
iii. Access to the beach from Warren Rd – see public session
iv. Alleged trip hazard Bank End/Jubilee Rd corner
d. Any other/urgent highways issues
24/10/22-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Advisory Group – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
24/10/22-9 Finance
a) to receive and note the bank reconciliations for October 2022
b) to receive and RESOLVE to approve the schedule of income and expenditure for October 2022
c) to discuss and RESOLVE the way forward on purchase of a Christmas Tree for the village £TBC
d) to agree the expenditure of c£420 for additional work to lower the cemetery hedge by c.2ft and remove brash
e) to deal with any urgent Financial matters
24/10/22-10 To discuss and RESOLVE the way forward on the possibility of setting up a Good Neighbours Scheme/weekly Warm Space venue to be run by volunteers
24/10/22-11 Budget Setting 23/24 – to discuss and RESOLVE the way forward on next year’s budget priorities
24/10/22-12 To receive/note general Correspondence for October, Website Updates and Communication
24/10/22-13 Agenda items for the meeting to be held on 28th November 2022 in St Mary’s Church Hall
Cemetery priorities/actions, other council priorities, 23/24 budget setting
24/10/22-14 Confidential Matters – to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this Resolution is passed any members of the public/press remaining will be required to leave the meeting at this point.
S Pearce
Parish Clerk and Responsible Financial Officer
18 October 2022