July 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next Meeting of North Somercotes Parish Council is to be held on Monday 25th July 2022 At 7pm in the Village Hall.
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any updates from County and district Councillors
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
• Concern for animal welfare
• Hedgehog Preservation – Biodiversity opportunity
Close of Public Session and Start of Monthly meeting
25/7/22-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
25/7/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
25/7/22-3 Minutes of 23rd June 2022 Meeting – to Resolve to adopt and sign the notes as accurate minutes.
25/7/22-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – see 5 and 12 below
b. Community Orchard – pruning continues and grateful thanks to Cllr Drewery and Mr L G Dawson of Grainthorpe for providing, delivering and refilling the water bowser for the orchard
c. Audit – notice of public inspection placed on Notice Board and website as required
d. Communication – entry for August/Sept completed
e. Donations and Grants – all payments now made
f. Policies and Procedures order of review - to be discussed with the Chairman during appraisal as part of agreeing priority of outstanding work – eg Toilets refurbishment, Chapel Doors, Cemetery items, Emergency/Flood Event planning, Neighbourhood Planning, etc
25/7/22-5 Cemetery – to discuss and RESOLVE the way forward on issues arising from the 18th July Cemetery Meeting:
a. Following the 4thJuly Woodworm treatment, pews to be restained, and the floor cleaned in the Consecrated chapel
b. Shoring Equipment to be photographed and offered for sale to other councils/interested parties
c. Youth Club to be asked to remove the remaining table as soon as possible
25/7/22-6 To consider any Planning applications received and resolve the way forward on these and other Planning matters
a. Any Planning applications for approval
b. To note planning applications approved/refused/appealed
c. Enforcement Issues/Actions
d. Any other urgent planning matters/applications
25/7/22-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. verbal update on problem log
b. Any other urgent highways issues
25/7/22-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Advisory Group – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
25/7/22-9 Finance
a) to receive and note the bank reconciliations for July 2022
b) to receive and Resolve to approve the schedule of income and expenditure for July 2022
c) to deal with any urgent Financial matters
25/7/22-10 To receive/note general Correspondence for July, Website Updates and Communication
25/7/22-11 Agenda items for the meeting to be held on 26th September in the Village Hall
Cemetery issues, External Auditors Report, Clerk’s priorities
25/7/22-12 Confidential Matters – to RESOLVE on whether the Council will move into closed session by reason of the confidential Cemetery matters to be transacted – if this Resolution is passed any members of the public/press remaining will be required to leave the meeting at this point.
a. Cemetery – to discuss and RESOLVE the way forward on the various confidential Cemetery issues – see outstanding issues listed on the Confidential Minutes from the previous meeting.
i. to adopt the notes of the Confidential section of the meeting held on 23rd June 2022 as accurate minutes.
ii. to note the outcome of the discussions with the EA regarding Risk Assessment for future burials
iii. to RESOLVE the way forward on how to progress the Garden of Remembrance improvements/changes to plaques/potential for extension
iv. to RESOLVE the way forward on the potential purchase of land to extend the cemetery to provide full burial spaces
Parish Clerk and Responsible Financial Officer
19 July 2022