November 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next Meeting of North Somercotes Parish Council is to be held on Monday 28th November 2022 At 7pm in St Mary’s Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any updates from County and District Councillors
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Potential Post Office Closure with sale of McColls Store
Close of Public Session and Start of Monthly meeting
28/11/22-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
28/11/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
28/11/22-3 Minutes of 24th October 2022 Meeting – to Resolve to adopt and sign the notes as accurate minutes.
28/11/22-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – see 5 below
b. Communication – entry for Dec/Jan completed
c. Donations and Grants – Youth Club Zorb balls ordered
d. councillor community grants - application submitted
e. Amenity Area – quotes chased up
f. Zero Carbon Parishes project – list of lighting in village hall and Pavilion being drawn up and submitted
g. Youth Club – removal of the pool table to pavilion on 27 November
h. Toilets refurbishment/CCTV – proposals for basic refurbishment of the disabled section completed, see 7 below
i. Setting up Work Email Addresses – ongoing
j. Planters and Litter bins – Coastal destination bid monies purchased two of each, waiting to be able to put them out, plus include more in 23/24 budget
k. Remembrance Observance – Thanks to Cllr Maidens for once again reading the address and to the Bugler for the Last Post
l. Good Neighbours Scheme/weekly Warm Space venue to be run by volunteers – village hall would be available at £7.50 per hour but yet to establish need/feasibility, availability of volunteers/cost of food and beverages etc. Explore the Good Neighbour Scheme rather than specifically Warm Space, as likely to be more useful m. Electricity – Collective purchasing - looking into with LALC
28/11/22-5– Cemetery – to discuss the proposal for changes to the Garden of Remembrance and other items and RESOLVE the Way forward as required
a. Outline of work for tender for the Garden of Remembrance – to discuss and agree proposed works
b. Consideration of the removal of trees/stump grinding along the boundary to recover potentially lost grave spaces, and replacement planting/locations
c. Hedging arriving in March 2023 – to discuss and agree arrangements for planting
d. Progress with the Mapping and digitisation of Cemetery records
e. to note front hedge lowering to be done 1/12 (changed from 28-29/11)
28/11/22-6 To consider Planning applications/other planning matters received and RESOLVE the way forward
a. Any Planning applications for approval
i. N/132/02073/22 - Erection of a shed with a lean to either side. LAND OFF, COASTGUARD ROAD, DONNA NOOK
b. To note planning applications approved/refused/appealed:
i. N/132/01768/22 - Construction of a menage. LAND ADJACENT THE BROOKS, CHURCH END, NORTH SOMERCOTES
ii. N/132/01655/22 - Erection of a portal frame agricultural building. HOLMES FARM,HOLMES LANE - Approved
iii. N/132/02644/21 - Outline erection of 3no. dwellings with access to be included. TREE TOPS, MARSH LANE – Appeal Lodged
c. Enforcement Issues/Actions – none
d. Any other urgent planning matters/applications
28/11/22-7 To discuss and RESOLVE the way forward on the proposed works for tender for the refurbishment of the public toilets (previously circulated)
28/11/22-8 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. verbal update on problem log
i. Lamp 26 x 2, 17, 28 and 29a Warren Rd – to note formal letter of complaint done via email to ELDC
ii. Obstructed road view/lamp column no. 53 – to note Land Registry checked; no owner listed, so letter sent to possible owner of overgrown trees and hedge.
iii. Access to the beach from Warren Rd – research being done with the archives on Tithe Map/Enclosure Award
iv. Alleged trip hazard Bank End/Jubilee Rd corner – no immediate resolution
b. Any other/urgent highways issues
28/11/22-9 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Advisory Group – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
28/11/22-10 Finance
a) to receive and note the bank reconciliations for November 2022
b) to receive and RESOLVE to approve the schedule of income and expenditure for November 2022
c) to deal with any urgent Financial matters
28/11/22-11 Budget Setting 23/24 – to discuss and RESOLVE the way forward on next year’s budget priorities – narrative and proposals to follow
28/11/22-12 To receive/note general Correspondence for November, Website Updates and Communication: including EA Humber Newsletter Special Edition Winter Communication Campaign on Flood Risk awareness
28/11/22-13 Agenda items for the meeting to be held on 28th November 2022 in St Mary’s Church Hall
Cemetery priorities/actions, other council priorities, 23/24 budget setting, Confirmation of request for listing of Asset of Community Value – DIO/MoD Donna Nook Jan/Feb 2023), Investment Strategy
28/11/22-14 Confidential Matters – to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this Resolution is passed any members of the public/press remaining will be required to leave the meeting at this point.
a. Potential Consultation on the future of post office services in North Somercotes
Parish Clerk and Responsible Financial Officer
22 November 2022