February 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that a meeting of North Somercotes Parish Council is to be held on Monday 21st February 2022 At 7.00 pm in St Mary’s Church Hall, Keeling St
Councillors are hereby summoned to attend
PLEASE OBSERVE ALL REQUIRED SOCIAL DISTANCING, MASK WEARING, HAND WASHING/SANITISING TO COMPLY WITH CURRENT GOVERNMENT REQUIREMENTS
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Reports/observations from District and County Councillors
b. Comments from members of the Public on agenda items or Issues raised for consideration for future agenda
i. Dog Fouling
ii. Thinning works in the Warren – concerns raised re wildlife and access
iii. lack of starter homes to buy
iv. GDF Meeting Dates/Venues
Monthly Meeting
21/2/22-1 a. Present
b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
21/2/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
21/2/22-3 Minutes of the 24th January 2022 Meeting – to RESOLVE to adopt/sign the notes as accurate minutes.
21/2/22-4 Clerk’s Report on matters outstanding – for information only:
a. Public Toilets Refurbishment – tender requirements drawn up
b. S106 Conisholme Rd – see 6a below
c. English Coastal Path/PROW FP28 – ECP consultation outcome still awaited
d. Cemetery – see 14 below
e. Theddlethorpe GDF – consultation dates now advertised
f. Out of control dogs – pending
g. St Mary’s Redundant section – wall issues pending
h. Chapel Fields retained land – Clerk to complete options paper
i. Clerk’s Appraisal
j. Zero Carbon Parishes Project
k. 22/23 Precept
21/2/22-5 Community Orchard – to discuss and RESOLVE the way forward on future maintenance/replacement
21/2/22-6 To consider Applications received/RESOLVE the way forward on these/other Planning matters
a. Enforcement Issues/Actions – i. S106 Conisholme Rd – to receive an update and RESOLVE the way forward.
b. Planning applications for approval:
i. N/132/00103/22 - Erection of a house and detached single garage and construction of a vehicular access. Existing dwelling and garage on site to be demolished. SANDY NOOK, WILLERTON ROAD
c. To note Planning Applications Approved/Rejected
i. Approved - N/132/02590/21 - First floor side extension to existing dwelling to provide additional living accommodation. ROSA, 8 JUBILEE ROAD
d. Any other/urgent planning matters/applications:
21/2/22-7 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log:
i. Parking at Axe and Cleaver Crossroads – impact on visibility – on hold pending evidence
ii. Pedestrian Footway marking/give way to oncoming traffic sign (from Keeling St) on Churchill Rd
b. Any other urgent highways issues
i. Dog Fouling
21/2/22-8 Annual Parish Meeting 6th April 2022 starting at 6.30pm – to discuss and agree the main Agenda items, including – extension of the Cemetery/purchase of additional land for future burials and any impact on the precept, The Queen’s Platinum Jubilee Celebrations, housing shortage for first-time buyers/downsizing, seeking volunteers for community orchard maintenance and litter picking
21/2/22-9 Preparation for Annual Audit 21/22
a. Risk Management – to receive/discuss the updated draft Risk Assessment Schedule and RESOLVE the way forward
b. Asset List Updating – to receive an updated Asset List from the Clerk and RESOLVE the Way Forward
c. Investment Strategy - to receive and discuss the updated Investment Strategy and RESOLVE to adopt it
d. Internal Audit - to receive and discuss the Internal Auditor’s Report dated 7th February and RESOLVE to accept it
20/11/21-10 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
21/2/22-11 Finance – to consider and RESOLVE the way forward on the following:
a. to receive and note the bank reconciliations for February 2022
b. to receive and RESOLVE to approve the schedule of Payments and Receipts for February 2022
c. to receive and note the updated list of Donations and Grants
d. to discuss and RESOLVE the way forward on purchase of a Beacon, to be lit to mark the Queen’s Platinum Jubilee, and commemorative items for the primary school
e. to deal with any other/urgent financial matters
21/2/22-12 To receive/note general Correspondence for February 22, Website Updates and Communication
21/2/22-13 Next Meeting – 28 March 2022 in St Mary’s Church Hall Keeling St - Clerk’s Appraisal, land purchase for Cemetery extension, Agenda for Parish Meeting, External Audit
21/2/22-14 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this Resolution is passed any members of the public/press will be required to leave the meeting at this point.
a. Cemetery – to consider the Clerk’s Report on the Cemetery and discuss and RESOLVE the way forward on:
i. Removal of trees along the boundary – implications of the need to recover a number of otherwise lost plots
ii. Increasing the number of ashes caskets that can be placed in a full grave space, otherwise lost from tree roots
iii. Confirmation of decision on whether to continue to provide burial services
iv. Purchase of additional land - for future provision of land for burials and cremations – to RESOLVE to instigate the process required for Compulsory Process, to run in tandem with negotiations as per national recommendations
v. possible interim use for garden allotments
vi. Other items associated with burial provision for the parish, including the requirement for consultation arrangements as previously noted
Parish Clerk and Responsible Financial Officer
15 February 2022