April 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that a meeting of North Somercotes Parish Council is to be held on Monday 25th April 2022 At 7.00 pm in the Village Hall, Keeling St.
Councillors are hereby summoned to attend
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Reports/observations from District and County Councillors
b. Comments from members of the Public on agenda items or Issues raised for consideration for future agenda
i. Car Boot Sales in North Somercotes
Monthly Meeting
25/4/22-1 a. Present
b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
25/4/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
25/4/22-3 Minutes of the 28th March 2022 Meeting – to RESOLVE to adopt/sign the notes as accurate minutes.
25/4/22-4 Clerk’s Report on matters outstanding – for information only:
a. S106 Conisholme Rd – see 6b below
b. English Coastal Path/PROW FP28 – ECP consultation outcome still awaited but alternative path through camp to beach now established
c. Cemetery – see 13 below
d. Out of control dogs – pending response from police/further reports of attacks
e. St Mary’s Redundant section – wall issues pending
f. Chapel Fields retained land – Clerk to prepare options paper
g. Zero Carbon Parishes Project – further information awaited
h. Community Orchard – AGS to do first strim then volunteers
25/4/22-5 Annual Audit 21-22 – to consider the Council’s submission and RESOLVE the way forward as may be necessary (final approvals to be resolved at the May meeting if required)
a) to receive and note the final bank reconciliations for March 2022 – current account and investment accounts
b) to note the 2021-22 outturn against budget as at 31 March 2022
c) to note the Internal Audit Report already received and approved – minute 29/2/22- 9d refers
d) to note the Risk Management review and actions – minute 22/2/22-9a refers
e) to note updated Parish Council and Cemetery Asset Lists – minute 29/2/22-9b refers
f) to note and RESOLVE to agree general/earmarked reserves position
25/4/22-6 To consider Applications received/RESOLVE the way forward on these/other Planning matters
a. Future strategy for housing in North Somercotes – to discuss the necessity/desirability of undertaking a Neighbourhood Development Plan in order to establish a general planning policy for the development and use of land in the parish and RESOLVE the way forward
b. Enforcement Issues/Actions – i. S106 Conisholme Rd – to receive an update and RESOLVE the way forward.
c. Planning applications for approval:
d. To note Planning Applications Approved/Rejected
i. N/132/00291/22 - Change of use of land to form an extension to the domestic curtilage, erection of a house, stable block, garage block and excavation of land to form a wildlife pond, existing dwelling to be demolished. WESTFIELD FARM, CONISHOLME ROAD – Approved.
ii. N/132/00373/22 non-material amendment to that previously approved under planning permission ref no. N/132/1916/20. - LAND OFF, SOUTH ROAD –approved with confirmation of previous conditions re hedging etc. - approved
iii. N/132/00356/22 - Rear extension to existing dwelling to provide a garden room with balcony over, existing conservatory to be demolished. DURHAM HOUSE, BANK END approved/refused
iv. N/132/00393/22 | Planning Permission - Extension and alterations to existing dwelling and outbuilding to provide additional living accommodation. PEGASUS COTTAGE, KEELING STREET. Approved/refused
v. N/132/00493/22 - Erection of 1no. detached dwelling with attached garage. LAND ADJACENT DAMAR, PLOT 6, TULIP WAY, CONISHOLME ROAD. Approved/refused
25/4/22-7 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log:
i. Parking at Axe and Cleaver Crossroads – impact on visibility – on hold pending evidence
ii. Pedestrian Footway marking/give way to oncoming traffic sign (from Keeling St) on Churchill Rd
iii. standing water alongside Oasis Lakes – major sewer works to be programmed
iv. school sign lighting – current position?
v. street lighting on Warren Rd – current position?
b. Any other urgent highways issues
25/4/22-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
25/4/22-9 Finance – to consider and RESOLVE the way forward on the following:
a. to receive and note the bank reconciliations for April 2022
b. to receive and RESOLVE to approve the schedule of Payments and Receipts for April 2022
c. to note the updated payments and receipts for March 2022 as per the last meeting and item 5 above.
25/4/22-10 Annual Parish Meeting 6th April 2022 – to consider any actions arising from the meeting
25/4/22-11 To receive/note general Correspondence for April 22, Website Updates and Communication
25/4/22-12 Annual Council Meeting and Monthly Meeting – 25th April 2022 at 6.30pm in THE VILLAGE HALL Keeling St – appointment of Chairman and Vice Chairman, External Audit, land purchase for Cemetery extension,
25/4/22-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and personnel matters to be transacted – if this Resolution is passed any members of the public/press will be required to leave the meeting at this point.
a. Cemetery to discuss and RESOLVE the way forward on the various Cemetery issues, including:
i. to consider the Clerk’s Report on the Cemetery and discuss and RESOLVE the way forward
ii. to consider the land valuations and discuss and RESOLVE the way forward
iii. to consider the potential implications on the precept of the Public Works Loan that would be required to purchase the additional land and the necessary works to prepare it for use, including drainage, paths, fencing, etc
Parish Clerk and Responsible Financial Officer
19 April 2022