December 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next Meeting of North Somercotes Parish Council is to be held on Monday 19th December 2022 At 7pm in St Mary’s Hall, Keeling St.
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any updates from County and District Councillors
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Potential Post Office Closure with sale of McColls Store
ii. Why does ELDC not take the dark coloured containers, clearly marked as recyclable, in recycled waste?
Close of Public Session and Start of Monthly meeting
19/12/22-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
19/12/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
19/12/22-3 Minutes of 28th November 2022 Meeting – to Resolve to adopt/sign the notes as accurate minutes.
19/12/22-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – front hedge now lowered and wildlife area cleared to allow entry
b. Donations and Grants – Meals on Wheels donation of £200 actioned
c. Councillor community grants – outcome awaited
d. Amenity Area – preparing requirements for quote
e. Zero Carbon Parishes project – costed list of lighting in village hall received and Pavilion costs chased/awaited
f. Youth Club – pool table removed to pavilion and Zorb balls delivered
g. Toilets refurbishment – quotes requested
h. Setting up Work Email Addresses – ongoing
i. Planters and Litter bins – will be put out in the new year, and additional planter in 23/24 budget
j. Good Neighbours Scheme/weekly Warm Space venue to be run by volunteers – village hall would be available at £7.50 per hour but yet to establish need/feasibility, availability of volunteers/cost of food and beverages etc. Explore the Good Neighbour Scheme rather than specifically Warm Space, as likely to be more useful
k. Electricity – Collective purchasing - looking into with LALC
19/12/22-5– Cemetery – to discuss and RESOLVE the Way forward as required
a. to consider the quote for the removal of trees/stump grinding
b. Progress with the Mapping and digitisation of Cemetery records
c. To note quotes being sought for works to GOR
19/12/22-6 To consider Planning applications/other planning matters received and RESOLVE the way forward
a. Any Planning applications for approval
i. N/132/02073/22 - Erection of a shed with a lean to either side. LAND OFF, COASTGUARD ROAD, DONNA NOOK – to consider any response to further information and the queries raised for clarification with ELDC Planning and RESOLVE the council’s response
b. To note planning applications approved/refused/appealed:
c. Enforcement Issues/Actions – to discuss and RESOLVE the way forward on potential enforcement issues:
i. Static Caravan sited on land adjacent to the Brooks, Church End (recently approved menage) to be confirmed
ii. Lodge/caravan on land off Bridleway from Church End, near Shoalwater
iii. Land off Coastguard Road Donna Nook (Bespoke)
d. Any other urgent planning matters/applications
19/12/22-7 Confirmation of request for listing of Asset of Community Value – DIO/MoD Donna Nook – to discuss and RESOLVE the way forward on renewal of the Listing of the area as an Asset of Community Value
19/12/22-8 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log
i. Lamp 26 x 2, 17, 28 and 29a Warren Rd – to note formal letter of complaint done via email to ELDC – as of 12 Dec 2022 lights still not working
ii. Obstructed road view/lamp column no. 53 – to note problems rectified
iii. Access to beach from Warren Rd/elsewhere in parish without conflict with traffic – ongoing
b. Any other/urgent highways issues
19/12/22-9 Budget Setting 23/24 – to receive any update on the first draft from the Clerk and discuss and RESOLVE the way forward on next year’s budget.
19/12/22-10 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Advisory Group – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
19/12/22-11 Finance
a) to receive and note the bank reconciliations for December 2022
b) to receive and RESOLVE to approve the schedule of income and expenditure for December 2022
c) to discuss and RESOLVE the way forward on the LIVES request for £80 for Defibrillator Pads
d) to deal with any other/urgent Financial matters
19/12/22-12 To receive/note general Correspondence for December, Website Updates and Communication:
19/12/22-13 Agenda items for the meeting to be held on 23 January 2023 in St Mary’s Church Hall
23/24 budget setting, Council priorities for 23/24, Confirmation of request for listing of Asset of Community Value – DIO/MoD Donna Nook (Jan/Feb 2023), Investment Strategy
19/12/22-14 Confidential Matters – to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this Resolution is passed any members of the public/press remaining will be required to leave the meeting at this point.
a. Woolpack Meadows parking arrangements
Parish Clerk and Responsible Financial Officer
13 December 2022