March 2022 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that a meeting of North Somercotes Parish Council is to be held on Monday 28th March 2022 At 7.00 pm in St Mary’s Church Hall, Keeling St
Councillors are hereby summoned to attend
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Reports/observations from District and County Councillors
b. Comments from members of the Public on agenda items or Issues raised for consideration for future agenda
Monthly Meeting
28/3/22-1 a. Present
b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
28/3/22-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
28/3/22-3 Minutes of the 21st February 2022 Meeting – to RESOLVE to adopt/sign the notes as accurate minutes.
28/3/22-4 Clerk’s Report on matters outstanding – for information only:
a. S106 Conisholme Rd – see 6a below
b. English Coastal Path/PROW FP28 – ECP consultation outcome still awaited
c. Cemetery – see 13 below
d. Theddlethorpe GDF – consultation dates now advertised
e. Out of control dogs – pending
f. Dog Fouling – reminder notice put in Communication Magazine and asked for volunteers to enforce the Public Space Protection Order
g. St Mary’s Redundant section – wall issues pending
h. Chapel Fields retained land – Clerk to prepare options paper
i. Clerk’s Appraisal
j. Zero Carbon Parishes Project – further information awaited
k. Community Orchard – volunteer/pricing for works
l. Planters – new volunteers
28/3/22-5 Annual Parish Meeting 6th April 2022 starting at 6.30pm – to confirm the main Agenda items, including – consultation on extension of the Cemetery/purchase of additional land for future burials and any impact on the precept, The Queen’s Platinum Jubilee Celebrations, housing shortage for first-time buyers/downsizing, seeking volunteers for community orchard maintenance and litter picking, Appointed Persons to monitor the ELDC East Lindsey Public Space Protection Order
28/3/22-6 To consider Applications received/RESOLVE the way forward on these/other Planning matters
a. Enforcement Issues/Actions – i. S106 Conisholme Rd – to receive an update and RESOLVE the way forward.
b. Planning applications for approval:
i. N/132/00373/22 non-material amendment to that previously approved under planning permission ref no. N/132/1916/20. - LAND OFF, SOUTH ROAD – Move to within 5m of rear boundary owing to glazing issue. NB comment on plan re potential for footpath – see LCC highways planning condition re footpath connection.
ii. N/132/00356/22 - Rear extension to existing dwelling to provide a garden room with balcony over, existing conservatory to be demolished. DURHAM HOUSE, BANK END
iii. N/132/00291/22 - Change of use of land to form an extension to the domestic curtilage, erection of a house, stable block, garage block and excavation of land to form a wildlife pond, existing dwelling to be demolished. WESTFIELD FARM, CONISHOLME ROAD,
c. To note Planning Applications Approved/Rejected
i. N/132/00103/22 - Erection of a house and detached single garage and construction of a vehicular access. Existing dwelling and garage on site to be demolished. SANDY NOOK, WILLERTON ROAD
ii. N/132/02643/21 - Erection of 1no. house and 1no. pair of semi-detached houses, provision of 6no. parking spaces on site of existing commercial garage buildings which are to be demolished and alterations to existing vehicular and pedestrian access. GREENARDS GARAGE LTD, KEELING STREET,
d. Any other/urgent planning matters/applications:
28/3/22-7 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log:
i. Parking at Axe and Cleaver Crossroads – impact on visibility – on hold pending evidence
ii. Pedestrian Footway marking/give way to oncoming traffic sign (from Keeling St) on Churchill Rd
iii. standing water alongside Oasis Lakes – major sewer works to be programmed
iv. school sign lighting
v. street lighting on Warren Rd
b. Dog Fouling – ELDC East Lindsey Public Space Protection Order – appointment of volunteer/s or employee/s
c. Any other urgent highways issues
28/3/22-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
28/3/22-9 Finance – to consider and RESOLVE the way forward on the following:
a. to receive and note the bank reconciliations for March 2022
b. to receive and RESOLVE to approve the schedule of Payments and Receipts for March 2022
c. to discuss and RESOLVE the way forward on using the Council’s General Power of Competence to make a donation to the Ukrainian Refugee Crisis
d. to note donation requests from LIVES, and Lincoln & Lindsey Blind Society – carry forward to May Annual Meeting
20/11/21-10 Annual Insurance Renewal – to note the proposed increased premium for the Annual Renewal and RESOLVE if a 3 year agreement should be entered into
28/3/22-11 To receive/note general Correspondence for March 22, Website Updates and Communication
28/3/22-12 Next Meeting – 25th April 2022 at 7pm in THE VILLAGE HALL Keeling St – External Audit, land purchase for Cemetery extension, items arising from the Parish Meeting, Annual Council Meeting Agenda for 23rd May 2022
28/3/22-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and personnel matters to be transacted – if this Resolution is passed any members of the public/press will be required to leave the meeting at this point.
a. Cemetery to discuss and RESOLVE the way forward on the various Cemetery issues, including:
i. to consider the Clerk’s Report on the Cemetery and discuss and RESOLVE the way forward
ii. to consider the land valuations and discuss and RESOLVE the way forward
iii. to consider the potential implications on the precept of the Public Works Loan that would be required to purchase the additional land, so that this can be used to inform the public consultation at the Annual Parish Meeting on 6th April 2022.
b. Clerks Appraisal and Annual Pay Award – to RESOLVE the way forward
Parish Clerk and Responsible Financial Officer
21 March 2022