October 2025 Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/Updates from members of the public on agenda items or issues for consideration for future agenda: i. overgrown/high hedge at Evison Way
b. Comments/Updates from Lincs County Cllr Bayleigh Robinson
c. Comments/Updates from East Lindsey District Councillors Danny McNally/Paul Rickett
Closure of public session and commencement of formal meeting (no further public participation permitted)
27/10/25-1 a. Present:
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
27/10/25-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
27/10/25-3 Minutes of the meeting held on 22 September 2025 – to RESOLVE to adopt and sign the notes as accurate minutes.
27/10/25-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery - Chapel Doors – work commenced 16/9 b. Chapel Field Future Use/Disposal – see 12 below c. St Mary’s Bell Ringers – Rope ordered d. Defib Maps for each location in the village – checking map e. Orchard area – replacement trees outstanding f. Dog Fouling/Public Space Protection Officers visits - no further progress
g. Policies and Procedures – schedule of updates outstanding h. Bench on marsh Lane – outstanding i. Biodiversity Action Plan – LWT to reschedule further audit j. Cemetery Statutory Records digitisation and mapping – ongoing
k. Cemetery historic paper records – repair w/c 10/11 l. Records Management – ongoing m. Flagpole – see 5 below n. Defib Training – dates to be organised o. Remembrance 9 Nov – arrangements confirmed for Bugler, reading, road closure, and refreshments p. Unsafe Memorials – work commenced q. Criminal damage to ‘private road’ sign on Bank End – police visited r. Cemetery Trees – inspection carried out 20/10, quote for works awaited s. weeds in kerbside – LCC sprayed t. Quinquennial Inspection -to be arranged u. Cemetery - reminder letters re temp grave markers to be done, annual electric safety check to be arranged, bulbs purchased/arrange planting
27/10/25-5 Initial discussion on budgets for 26/27 - to consider potential issues affecting budgetary proposals for 26/27 and RESOLVE the way forward
a) Forecast outturn versus budget for 25/26
b) Potential projects requiring funding: i. Speeding vehicles – School Lane and elsewhere – to consider the proposal for poles to be erected at key points around the village and a Speed Indicator Devise to be purchased and moved around the poles as required ii. Flagpole iii. Youth Club iv. Other projects – inc
27/10/25-6 To consider Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration – to discuss the applications received and RESOLVE the way forward:
i. South Road – 03284/2/FUL – Land next to Lindis House - Change of use of land to provide a temporary traveller site and provision of hardstanding (works commenced)
ii South Road – 03285/25/OUT - Land next to Lindis House – Outline erection of 1No dwelling
iii. South Road – 03393/25 NMA South Rd Industrial Units - Non-material amendment (approved plans) to that previously approved under Planning Permission ref o. N/132/1916/20.to front and rear elevations to reduce glazing
iv. Keeling St - 03440/25/FUL – Albion House - Extensions and alterations to existing dwelling to provide additional living accommodation.
b. To note planning applications approved:
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions: Any update on reported issues/new issues:
i. Two Static Caravans on land/stables on Common Lane – chased update
ii. Land at South Road – N132/01916/20 Five Industrial Units to receive an update following concerns raised regarding apparent non-adherence to planning permission conditions and RESOLVE the way forward.
f. Significant infrastructure projects
i. To be aware of the emerging picture in respect of the large volume of infrastructure projects across Lincolnshire and the potential impact for food security, tourism, etc and discuss any potential future actions/monitoring
g. Any other urgent planning matters/applications:
27/10/25-7 Highways, Paths and Lighting: To consider outstanding/new issues and RESOLVE the way forward
a. verbal update on problem log/outstanding issues which have been raised with LCC Highways, including:
i. Warren Rd drainage - Oasis side - works awaited
ii. Reinstatement of road markings after road dressing – Browns Lane and Travellers Joy completed
iii. i. Hedge on Jubilee Rd – has now been cut back to boundary hedge
iv. Privet Hedge on Conisholme Rd – reported on Fixmystreet as per LCC request, but ‘no further action’ response received despite it being flagged as a safety issue and now well outside the property boundary
vi. Footpath Reviews - underway
27/10/25-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr David Wallis
27/10/25-9 Finance
a. to receive and note the bank reconciliations for October 2025
b. to receive and RESOLVE to approve the schedule of receipts and payments for October 2025 -nb refund of £75 for Bowls club top soil owing to late delivery
c. Investment of Reserves – to finalise completed paperwork to open the savings account with Charity Bank.
d. Any other/urgent financial matters
27/10/25-10 To receive/note general Correspondence for October - Website Updates and Communication
27/10/25-11 Agenda items for the next meeting to be held on 24th November 2025 in St Mary’s Church Hall
Chapel Field disposal of residual land, Speed indicator Devices, Flagpole, 26/27 Budget preparation, Christmas Tree order
27/10/25-12 Confidential Property and other Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and other matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. to discuss confidential property matters, including an update on the disposal of the residual land at Chapel Field
b. To discuss confidential 26/27 budget items
Sheila Pearce
Parish Clerk and Responsible Financial Officer
21 October 2025