July 2025 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN
that the next meeting of the North Somercotes Parish Council is to be held in the Village Hall on Monday 28th July 2025 At 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/Updates from members of the public on agenda items or issues for consideration for future agenda:
i. Keeling St – complaint made to LCC about items for sale on pavement (see 7 below)
ii. Amount of weeds and rubbish in road edges around the village (see 7 below)
iii. Line marking not replaced after road dressing (see 7 below)
b. Comments/Updates from Lincs County Cllr Bayleigh Robinson
c. Comments/Updates from East Lindsey District Councillors Danny McNally/Paul Rickett
Closure of public session and commencement of formal meeting
28/7/25-1 a. Present
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
28/7/25-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
28/7/25-3 Minutes of Annual Meeting and monthly meeting held on 23rd June 2025 – to RESOLVE to adopt and sign the notes as accurate minutes.
28/7/25-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery - Chapel Doors – work scheduled for End July/August 2025 b. .gov work Email Addresses – technical issue resolved, Clerk and Chair to trial .gov.uk address c. Chapel Field Future Use/Disposal – see 12 below
d. Defib Maps for each location in the village – requested prices from GRS e. Orchard area – mowed and strimmed, replacement trees to be sourced f. Dog Fouling/Public Space Protection Order – bag dispensers installed at playing Field and Bank End, no response from ELDC re warden visits despite several emails/messages g. National Grid Grimsby to Walpole – objection drafted h. Policies and Procedures – schedule of updates being prepared
i. Cemetery/other Title deeds –address change to be actioned j. Additional Flower Planter – chased LCC Highways again k. Bench on marsh Lane – chased LCC highways again l. Biodiversity Action Plan –checking with LWT to reschedule m. Cemetery Statutory Records – ongoing n. Cemetery historic paper records – historic burial ledger and plans now repaired, burial plots book to be done next o. Records Management – archiving, shredding and recycling ongoing p. Flagpole – emails in support received, note regarding funding put in Communication for Aug/Sept
q. Defib Training – details of costings received, dates to be identified and organised r. Annual Cemetery Meeting –21st July at 7pm s. Breach of Planning Permission South Rd – comments made to Enforcement Officer – see 6 below.
t. Complaints re speeding vehicles- sign ordered and given to nursery, see 7 below u. alleged report of shooting at Playing Field/rear of Somercotes House in the early hours of the morning – no further details provided v. Hedges – Jubilee Rd – remainder to be done end of August, Evison Way – done and Locksley Way – ELDC Pride Team to do at the end of August w. Laptop repair – recovered from backup, duplicate file issue to be resolved 28/7 x. Donna Nook Car Parking – LCC liaising direct with staff at the Range y. Formal complaint made to LCC Highways re lack of professionalism of staff, chaotic and misleading road signage, state of road, absence of road markings, amount of chippings in drain – response has been circulated to councillors – see also 7b below re road markings z .Memorial checks – note put in Communication and placed on gates at Cemetery, unsafe memorials cordoned off or laid down/marked with orange paint
North Somercotes Parish Council
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North Somercotes Parish Council: Agenda for the Monthly Meeting to be held on Monday 28th July 2025 - Page No 2 of 3 -
Sheila Pearce – Parish Clerk & Responsible Financial Officer
28/7/25-5 Annual Cemetery Inspection 2025 – to discuss and RESOLVE the way forward on any actions required following the meeting held on 21 July 2025, including quotations for repair of unsafe older memorials, and relocation from chapel wall/fence to original grave space of previously removed memorials where possible.
28/7/25-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration:
b. To note planning applications approved:
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions: Any update on reported issues/new issues:
i. Two Static Caravans on land/stables on Common Lane –
ii. Land at South Road – to receive an update from ELDC following concerns raised, including planning permission on the Industrial Unit area had lapsed in January 2025, and RESOLVE the way forward
f. National Grid Projects
i. Grimsby to Walpole – Objection to the Stage 2 consultation drafted and will be submitted before the deadline of Wednesday 6 August 2025 as agreed at the June meeting.
ii. Grimsby to Walpole pylon/substation proposals – to note the ELDC response circulated, and any further update on LCC/ELDC challenge to financial process and potential for Judicial Review
g. Any other urgent planning matters/applications:
28/7/25-7 Highways, Paths and Lighting: To consider outstanding/new issues and RESOLVE the way forward
a. verbal update on problem log/outstanding issues which have been queried with LCC Highways, including:
i. Warren Rd drainage problems – works commence 29th July – LCC contact name for issues is Dave Burton or Ian Ward (Clerk has contact details)
iii. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for road marking to prevent parking to ensure safe access/exit during school drop off/pick up times
iii. Bench on Marsh Lane/possible locations – no response from LCC Highways despite chasing
iv. Principle of having a flagpole on the corner of Jubilee Rd/Conisholme Rd – LCC have provided utilities maps
v. Additional planter – no response from LCC despite chasing
vi. Speeding vehicles – School Lane – Child Sign obtained and provided to the Nursery Manager. Request for speed hump made – LCC email response circulated to councillors. Recording device placed on lamppost on School Lane, other methods - including warning signs, road marking, and metal barrier outside nursery gate are being investigated. Other problems areas – to be discussed. Police attended to conduct speed checks on Jubilee Rd – Village Facebook alert noted.
b. Failure of LCC to reinstate several road marking lines following recent road dressing – to discuss Cllr Robinson’s email and RESOLVE the way forward
c. Amount of rubbish and growing weeds in gutters around the parish – to discuss and RESOLVE the way forward
d. Complaint re items outside shop – Keeling St – to note issue and actions taken
28/7/25-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr David Wallis
28/7/25-9 Finance and Annual Audit
a) to receive and note the bank reconciliations for June/July 2025
b) to receive and RESOLVE to approve the schedule of receipts and payments for June/July 2025
c) Investment of Reserves – to sign off completed paperwork to open the savings account with Charity Bank.
d) Any other/urgent financial matters
28/7/25-10 To receive/note general Correspondence for July, Website Updates and Communication
Including successful bids by the NS Snooker Club and NS Village Hall from the ELDC Investment Fund GRASSroots Grant Scheme, and East Lindsey District Council Leader statement on National Grid pylon consultation
North Somercotes Parish Council
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North Somercotes Parish Council: Agenda for the Monthly Meeting to be held on Monday 28th July 2025 - Page No 3 of 3 -
Sheila Pearce – Parish Clerk & Responsible Financial Officer
28/7/25-11 Agenda items for the next meeting to be held on 22 September 2025 in the Village Hall
Flagpole consultation, Chapel Field disposal of re, Speed indicator Devices, arrangements for tender exercise for Cemetery, village and footpath maintenance contracts for April 2026
28/7/25-12 - Confidential Property Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Confidential Minutes of the discussions on property matters on the 19th May 2025 – to consider and RESOLVE to sign the Confidential notes as an accurate record of detailed discussion.
b. Confidential Minutes of the discussions on property matters on the 23rd June 2025 – to consider and RESOLVE to sign the Confidential notes as an accurate record of detailed discussion.
c. To receive an update from the Clerk on the disposal of the residual land at Chapel Field
Sheila Pearce
Parish Clerk and Responsible Financial Officer
21 July 2025