June 2025 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN
that the next meeting of the North Somercotes Parish Council is to be held in the Village Hall on Monday 23rd June 2025 At 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/Updates from members of the public on agenda items or issues for consideration for future agenda
i. Breach of Planning Permission South Rd – see item 6e below
ii. Fly-Tipping of sofa from Evison Way on PROW between Locksley Way and Evison Way
iii. further complaints re speeding vehicles
iv. Knocking on door on Keeling Stin the early hours of the morning
v. alleged report of shooting at Playing Field/rear of Somercotes House in the early hours of the morning
b. Comments/Updates from Lincs County Cllr Bayleigh Robinson
c. Comments/Updates from East Lindsey District Councillors Danny McNally/Paul Rickett
Closure of public session and recommencement of formal meeting
Annual General Meeting and Monthly Meeting
23/6/25-1 a. Present
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
23/6/25-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
23/6/25-3 Minutes of Annual Meeting and monthly meeting held on 19th May 2025 – to RESOLVE to adopt and sign the notes as accurate minutes.
23/6/25-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery - Chapel Doors – work scheduled for End July/August 2025 b. .gov work Email Addresses – technical issue resolved, Clerk and Chair to trial .gov.uk address c. Chapel Field Future Use/Disposal – see 12 below
d. Defibrillator Maps for each location in the village – looking into doing own map e. Orchard area – weeding and strimming being done f. Dog Fouling/Public Space Protection Order – bag dispensers awaited, response from ELDC chased g. Concrete seat opposite bus garage – changed to a bench as concrete back broken h. Bench on Conisholme Rd – used left-over wood to replace wooden plank and metal repainted i. Bench next to bus stop/noticeboard – cleaned, oiled, refixed and metal painted j. National Grid Projects – see 6g below k. Climate Change Report and Action Plan/LCC – results of comments still awaited l. Policies and Procedures – schedule of updates being prepared m. Cemetery and other Title deeds – change of address on hold pending potential sale/transfer n. Additional Flower Planter – chased LCC Highways to agree location o. Bench on marsh Lane – chased LCC to discuss location or alternative p. Biodiversity Action Plan – LWT to conduct in June q. Study for community energy project – on hold
r. Cemetery Statutory Records – ongoing s. Cemetery historic paper records – historic burial ledger repaired, paper plans now being done t. Records Management – archiving, shredding and recycling ongoing u. Bowls Club – donation now paid v. Flagpole – emails in support received, note regarding funding put in Communication for end of June/July edition. LCC provided utilities diagrams, impact on annual insurance premium ascertained w. Defib Training – details of costings/timings requested x. Annual Cemetery Meeting – confirmed as 21st July at 7pm
23/6/25-5 Parish Council Donations 2025/26
a. To note these have been paid as follows: S137 - Communication Magazine £250, CAB £100, Lindsey Blind Society £200. Other – Youth Club £1K allocated in the budget – available for specific projects/needs, ANPR £600, Christmas Tree £100.
b. To consider any other applications received
23/6/25-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration:
b. To note planning applications approved:
c. To note planning applications refused:
d. Planning Applications appealed:
e. Enforcement Issues/Actions: Any update on reported issues/new issues:
i. Static Caravans on land/stables on Common Lane – update awaited
ii. Static caravan in garden on Gibson Gardens – no breach of planning permission established
iii. Radio Aerial at Summermeade on Jubilee Road - Enforcement advise that the aerial is a minor breach with minimal harm and therefore does not warrant further enforcement action.
iv. Land at South Road – to discuss the concerns raised and Enforcement response to date and RESOLVE the way forward
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF) – LCC decided on 3 June to withdraw from the Theddlethorpe Community Partnership and from the Geological Disposal Facility (GDF) siting process.
g. National Grid Projects
i. Grimsby to Walpole pylon/substation proposals - any further update on response to LCC letter/Judicial Review process.
ii. Stage 2 consultation on Eastern Green Link 3 (EGL 3) and Eastern Green Link 4 (EGL 4) projects, will commence at 12pm noon Tuesday 13 May and will close at 11:59pm Monday 23 June 2025
iii. Grimsby to Walpole - The Stage 2 consultation launched on Wednesday 11 June and will end at 11:59pm on Wednesday 6 August 2025. To discuss and RESOLVE the way forward on the Parish Council’s response to the consultation.
h. Any other urgent planning matters/applications:
23/6/25-7 Highways, Paths and Lighting:
a. verbal update on problem log/outstanding issues which have been queried with LCC Highways, including:
i. Donna Nook Car Parking – LCC have been asked to liaise directly with staff at the Range for details of issue
ii. Warren Rd drainage problems – update on lack of consultation with local businesses
iii. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit during school drop off/pick up times
iv. Principal of having a bench on Marsh Lane/possible locations – response from LCC Highways awaited
v. Principle of having a flagpole on the corner of Jubilee Rd/Conisholme Rd – LCC have provided utilities maps
vi. Additional planter – response from LCC awaited
b. Speeding vehicles - To consider the concerns received regarding increasing incidents of speeding in the community and discuss the possibility of the implementation of a speed indicator device (SID) or devices in the parish and RESOLVE the way forward.
23/6/25-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr David Wallis
23/6/25-9 Finance and Annual Audit
a) to receive and note the bank reconciliations for June 2025
b) to receive and RESOLVE to approve the schedule of receipts and payments for June 2025
c) to note that the Annual Audit Report has been submitted as agreed
d) Investment of Reserves – following discussion of the Clerks’ proposals, to RESOLVE to invest a portion of the councils reserves with Charity Bank.
e) Any other/urgent financial matters
23/6/25-10 To receive/note general Correspondence for June, Website Updates and Communication
23/6/25-11 Agenda items for the meeting to be held on 28th July 2025 in the Village Hall
Items arising from the Cemetery Annual Inspection, Flagpole consultation, Chapel Field, Speed indicator Devices
23/6/25-12 - Confidential Property Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Confidential Minutes of the discussions on property matters on the 19th May 2025 – to consider and RESOLVE to sign the Confidential notes as an accurate record of detailed discussion.
b. Chapel Field – to consider the Clerk’s Confidential Report following receipt of legal advice and RESOLVE the way forward on the disposal of the Council’s residual land
Parish Clerk and Responsible Financial Officer
17 June 2025