March 2025 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN
that the next meeting of the North Somercotes Parish Council is to be held in St Mary’s Church Hall on Monday 24th March 2025 At 7.00 pm
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
Closure of public session and commencement of formal meeting
24/3/25-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
24/3/25-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
24/3/25-3 Minutes of the 24th February 2025 Meeting– to RESOLVE to adopt and sign the notes as accurate minutes.
24/3/25-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery - Chapel Doors – chased updated quote b. .gov work Email Addresses – technical issue outstanding
c. Coastal Path – route is now being cut through the buckthorn d. Chapel Field Housing Garden – turf replaced and drainage improved e. Chapel Field Future Use – see 13a below f. Defibrillators – on hold pending errors and omissions on The Circuit being corrected g. Orchard area – selecting replacement varieties h. Dog Fouling/Public Space Protection Order – details of other local councils who wish to participate passed to ELDC i. Bench opposite bus garage/bench on Conisholme Rd – wood arrived, being stained j. National Grid Projects – see 6g below k. Climate Change Report and Action Plan/LCC – results of comments still awaited l. Policies and Procedures – schedule of updates to be prepared, including new Statutory Duty to prevent Sexual Harassment at work
m. Cemetery and other Title deeds – change of address underway n. Flower Planter – compost purchased
o. Biodiversity Action Plan – met with LWT 25/2 re initial Biodiversity Audit p. Study for community energy project - ongoing q. CCTV monitor/access issues – playing Field to take forward r. Cemetery – Statutory Records – work continues, archives to be retrieved for gaps, Cemetery Burial Ledger- Bookbinder to repair in April along with plans
s. Records Management – archiving, shredding and recycling of old paper records continues t. Bowls Club – ELDC confirmed funding from District Cllrs, and two sets of Junior Bowls ordered
24/3/25-5 Flagpole – to discuss the suggestion that the council look into erecting a flagpole in the parish, eg near the planter at the Axe and Cleaver crossroads/attached to bus stop wall at Axe and Cleaver and RESOLVE the way forward
24/3/25-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
LAND -
a. Planning applications for consideration: Ossian, replacement overhead power line
b. To note planning applications approved:
c. To note planning applications refused: None
d. Planning Applications appealed: None
e. Enforcement Issues/Actions: None
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF) – update on current proposals
g. National Grid Projects – EGL 3&4
h. Any other urgent planning matters/applications:
24/3/25-7 Highways, Paths and Lighting:
a. verbal update on problem log, including outstanding issues:
i. Donna Nook Car Parking – The Range have asked if permanent signage can be installed to direct people to the car park at Donna Nook and to prevent people going to the Range and trying to park there.
ii. Warren Rd drainage problems – request has been made to change date of works from July 2025 to October half term
iii. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit
iv. Culvert/drain down Millfield Road off School Lane waiting to see if LCC/ELDC responsible for maintenance
b. any additional issues/other urgent matters to be reported
24/3/25-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr Wallis
24/3/25-9 Finance and Audit
a) to receive and note the bank reconciliation for March 2025
b) to receive and RESOLVE to approve the schedule of receipts and payments for March 2025
c) to receive and note the summary End of Year position, pending any further expenditure before 31 March 2025
d) to receive and RESOLVE to accept the updated list of Assets for year end 31 March 2025
e) to note the Investment Account arrangements made as per the RESOLUTION 24/2/25-9ci
f) Any other/urgent financial matters
24/3/25-10– Annual Parish meeting – Village Hall 9th April 2025 6.30pm start – to confirm the proposed agenda and Chairman’s report on parish council activities
24/3/25-11 To receive/note general Correspondence for March 2025, Website Updates and Communication entry
24/3/25-12 Agenda items for the meeting to be held on 28th April 2025 NB in the Village Hall.
Chapel Field future use, Policy/Procedure list, items arising from the Annual Parish Meeting
24/3/25-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Chapel Field valuation and consideration of future uses/disposal – to discuss any update on the consultation with LALC and RESOLVE the way forward as required.
Sheila Pearce
Parish Clerk and Responsible Financial Officer
17 March 2025