February 2025 Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
Closure of public session and commencement of formal meeting
24/2/25-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
24/2/25-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
24/2/25-3 Minutes of the 27th January 2025 Meeting– to RESOLVE to adopt and sign the notes as accurate minutes.
24/2/25-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery Chapel Doors – awaiting updated quote b. .gov work Email Addresses – technical issue outstanding
c. Coastal Path – route is now being cut through the buckthorn d. Chapel Field Housing Garden – asked for update
e. Chapel Field Future Use – see 13a below f. Defibrillators – on hold pending errors and omissions on The Circuit being corrected g. Orchard area – selecting replacement varieties h. Dog Fouling/Public Space Protection Order – details of other local councils who wish to participate passed to ELDC i. Bench opposite bus garage/bench on Conisholme Rd – quote received, wood awaited j. National Grid Projects – see 6g below k. Climate Change Report and Action Plan/LCC – results of comments awaited l. Policies and Procedures – schedule of updates to be prepared, including new Statutory Duty to prevent Sexual Harassment at work m. Cemetery Title deeds – change of address actioned n. Flower Planter – to be installed as agreed in Spring o. Biodiversity Action Plan – meeting with LWT 25/2 re initial Biodiversity Audit p. Study for community energy project - ongoing q. CCTV monitor/access issues – playing Field to take forward r. Internal Audit – successful outcome on 10 Feb 2025
s. Budget Setting 25/26 – precept request submitted to ELDC t. Cemetery Records – checking of map and historic entries continues, along with input of new information v. Records Management – archiving, shredding and recycling of old paper records continues w. Snooker Club request for funding – the club have applied for funding via ELDC as discussed x. Bowls Club – awaiting request for funding
24/2/25-5 Risk Management – to discuss the updated Risk Management Review and RESOLVE the way forward.
24/2/25-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for consideration: None
b. To note planning applications approved: N/132/01733/24 - Erection of a house, LAND OFF SOUTH ROAD
c. To note planning applications refused: None
d. Planning Applications appealed: None
e. Enforcement Issues/Actions: None
f. Theddlethorpe Nuclear Geological Disposal Facility (GDF) – current proposals for Carlton GDF
g. National Grid Projects – NG refusal to provide financial information requested by LCC
h. Any other urgent planning matters/applications:
24/2/25-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. Donna Nook Car Parking – The Range have asked if permanent signage can be installed to direct people to the car park at Donna Nook and to prevent people going to the Range and trying to park there.
ii. Warren Rd drainage problems – investigation work underway and works expected late July 2025
iii. Parking opposite Warren Road Track to Oasis/Warren Farm near primary school – outcome awaited of request for double yellow lines or exclusion box to prevent parking to ensure safe access/exit
iv. Culvert/drain down Millfield Road off School Lane waiting to see if LCC/ELDC responsible for maintenance
b. any additional issues/other urgent matters to be reported
i. a query was raised regarding the responsibility of the conifer trees on Conisholme rd following the recent failure of one of them. Clerk to check if they are LCC Highways side of the ditch or the landowners’.
24/2/25-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr Wallis
24/2/25-9 Finance and Audit
a) to receive and note the bank reconciliation for Feb 2025
b) to receive and RESOLVE to approve the schedule of receipts and payments for Feb 2025
c) to discuss and RESOLVE whether to invest a portion of the councils reserves in an easy access savings account, and if so the amount, and review the updated Investment Strategy
d) To discuss and RESOLVE the way forward on current donation requests received
e) To receive and note the Internal Auditors report following the audit on 10 February 2025, in preparation for the annual external audit
f) Any other/urgent financial matters
24/2/25-10– Annual Parish meeting – Village Hall 9th April 2025 6.30pm start – to discuss the proposed format and agenda and RESOLVE the way forward
24/2/25-11 To receive/note general Correspondence for February 2025, Website Updates and Communication entry
24/2/25-12 Agenda items for the meeting to be held on 24th March 2025 in St Mary’s Church Hall.
Chapel Field future use, Policy list for review, Insurance Policy review, Annual Parish Meeting Agenda
24/2/25-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Chapel Field valuation and consideration of future uses/disposal – to discuss any update on the consultation with LALC and RESOLVE the way forward as required.
Sheila Pearce
Parish Clerk and Responsible Financial Officer
17 February 2025