October 2023 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of North Somercotes Parish Council is to be held on Monday 23rd October 2023 At 7.00 pm in the St Mary’s Church Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Anti-social behaviour/Arson incidents – request for multi-agency meeting to deal with the offender/s
ii. Residents in Locksley Way requested letter to sign re state of pavement and no repair
Closure of public session and commencement of formal meeting
Monthly Meeting
23/10/23-1 a. Present b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
23/10/23-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
23/10/23-3 Minutes of the Annual Meeting of the Council and the monthly Meeting held on 25 Sept 2023 – to RESOLVE to adopt and sign the notes as accurate minutes.
23/10/23-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – plaques and planting now being reinstalled, bulbs arrived and being planted, more free hedge plants secured to replace those lost in the dry weather, spoil heap removal continued, changes to Cemetery Rules & Regulations ongoing, instructed contactor to repair the metalwork on the bell, agreed no further work on the concrete apron at this time, contacted carpenter with regard to the door replacement costs, map of grave spaces still being checked and flags up issue with mapping of electric cable – see 5 below
b. Amenity Area – added two hours per month to village maintenance hours
c. Toilets refurbishment – see13a below
d. Setting up Work Email Addresses – outstanding
e. Coastal Path – still awaiting confirmation of route
f. Chapel Field Housing – Platform visit has taken place but unclear if problem areas in gardens resolved
g. Hedgehog Champions – pack arrived and have contacted the Primary School
h. request to ELDC on 10 May for cost of additional Dog Waste bin on Bank End – response chased yet again and still awaited
i. Parish Council Donations 2024/25 – Swimming pool requirement still awaited, note put in Communication
j. purchase of trial dispenser and dog waste bags for Playing Field – chased proforma invoice (pending resolution of anti-social behaviour)
k. Chapel Field Future Use – neighbours to be contacted re trees, school to be contacted re growing project
l. Donna Nook RAF/DIO Land and Buildings ACV listing – information on local community individual and group use sought as requested by ELDC
m. Defibrillators – location map of each one in the parish to be done/check registration with EMAS – outstanding
n. Remembrance Observance – Crosses for war graves and wreath, Bugler and Chaplain confirmed, traffic management arrangements on the day to be confirmed, and light refreshments afterwards in the Village Hall.
23/10/23-5 Cemetery Matters – to discuss and RESOLVE the way forward
a. spoil heap removal – to discuss and RESOLVE on the action to be taken on remainder of the soil
b. to consider the contractors feedback on cost of alternatives to having a mulch cage for the grass clippings at the cemetery and RESOLVE the way forward.
c. To consider and RESOLVE the way forward on the Clerk’s recommendation for a ground survey to identify the electric cable route from the box to the Chapels, at an estimated cost of £300/£500, both for safety reasons and determination of potential available plots.
d. to note the issues of some reserved plots/tree roots and Clerk’s proposals for resolving
23/10/23-6 To consider Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for approval –
b. to note planning applications granted:
i. N/132/01729/23 – Non-material amendments to that previously approved under Planning Permission ref no. N/132/01146/23. BRAYFIELD, WILLERTON ROAD.
ii. N/132/01685/23 - Erection of a detached garage & store with room over. FEN LANE FARM, FEN LANE.
iii. N/132/01664/23 - Change of use of land to use as a touring caravan site. MEALS FARM NURSERY, MARSH LANE.
c. Enforcement Issues/Actions
d. Any other urgent planning matters/applications
23/10/23-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – programme date awaited
ii. Warren Rd drainage – programme date awaited
v. overgrown hedge Evison Way – Letter done, and further complaint received
vi. Howden’s Pullover access track to car park/nature reserve – contractor appointed
vii. Lamp no 28 on Warren Rd – reported
viii. Lamp no 2 Woolpack Meadows/Churchill Close - reported
b. any additional issues/other urgent matters to be reported
23/10/23-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
23/10/23-9 Finance
a) to receive and note the bank reconciliations for October 2023
b) to receive and RESOLVE to approve the schedule of receipts and payments for October 2023
c) to deal with any urgent financial matters
23/10/23-10 Budget Setting 24/25 – to discuss and RESOLVE the way forward on next year’s budget priorities and pressures to inform the Clerk’s narrative report for the next meeting
23/10/23-11 To receive/note general Correspondence for October, Website Updates and Communication Including - Share your views to help shape the future of the South & East Lincolnshire Councils Partnership – see email.
23/10/23-12 Agenda items for the meeting to be held on 27 November 2023 in ST MARY’S CHURCH HALL
Budget Setting narrative on the priorities and pressures for 24/25
23/10/23-13 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential personnel matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Public Toilets Refurbishment – to consider the quotes received and recommended amended proposals/options and RESOLVE the way forward.
b. To discuss the recent spate of Anti-social behaviour/Criminal damage and any action which the parish council can take to deal with the current spate of crime and anti-social behaviour to keep community members/property safe, under either its powers to take steps to prevent crime or the General Power of Competence and RESOLVE the way forward.
Sheila Pearce
Parish Clerk and Responsible Financial Officer
16 October 2023