January 2023 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next Meeting of North Somercotes Parish Council is to be held on Monday 23rd January 2023 At 7pm in St Mary’s Hall, Keeling St Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any updates from County and District Councillors
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Future of Post Office Services in North Somercotes
ii. overgrown hedging complaints – opposite Axe and Cleaver and between Manor House and Old Post Office
iii. Kerb edging on Marsh Lane
iv. Drain depth/drop in carriageway outside Village Institute
Close of Public Session and Start of Monthly meeting
23/1/23-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
23/1/23-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in
accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
23/1/23-3 Minutes of 19th December 2022 Meeting – to Resolve to adopt/sign the notes as accurate minutes.
23/1/23-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – see 5 below b. Donations and Grants – Lives £80 donation actioned c. Councillor community grants – outcome awaited d. Amenity Area – preparing requirements for quote e. Zero Carbon Parishes project – costed list of lighting in village hall and Pavilion submitted f. Youth Club – suggested visit to DIO AWR at Donna Nook passed on to youth Club g. Toilets refurbishment – quotes requested h. Setting up Work Email Addresses – to be implemented for May 2023 following elections i. Planters and Litter bins – awaiting better weather, plus additional planter in 23/24 budget j. Good Neighbours Scheme/weekly Warm Space venue to be run by volunteers – Exploration of the Good Neighbour Scheme rather than specifically Warm Space, as likely to be more useful - outstanding k. Electricity – Collective purchasing - looking into with LALC - outstanding
23/1/23-5– Cemetery – to discuss and RESOLVE the Way forward as required
a. to consider the quote for the removal of trees/stump grinding
b. Progress with the Mapping and digitisation of Cemetery records
c. To note quotes being sought for works to GOR
23/1/23-6 To consider Planning applications/other planning matters received and RESOLVE the way forward
a. Planning applications for consideration:
i. N/132/02073/22 –LAND OFF, COASTGUARD ROAD, DONNA NOOK – Erection of a shed with a lean to either side. Firstly, to consider the fact that ELDC planning made a decision on the application before the consultation closing date and RESOLVE the council’s response. Secondly, to consider the new application for a section 73 Amendment to Condition no 4 (private storage and no commercial use) imposed on the previously approved application and RESOLVE the way forward.
ii. N/132/02421/22 - LITTLE PADDOCKS, CONISHOLME ROAD Erection of a detached annexe with 4no. integral garages and stores on the site of existing outbuildings which are to be demolished.
iii. N/132/02464/22 MARSH MEDICAL PRACTICE DOCTORS SURGERY, KEELING STREET - Installation of an automated prescription dispenser machine at existing health centre.
North Somercotes Parish Council
b. To note planning applications approved/refused/appealed:
i. Tree Tops Marsh Lane – to note Planning Appeal Dismissed
ii. Plot 6 Tulip Way, Conisholme Rd APP/D2510/W/22/3310724 – to note appeal lodged and RESOLVE the way forward on submitting a response to the Planning Inspectorate before 16 February 2023.
c. Enforcement Issues/Actions – to discuss and RESOLVE the way forward on potential enforcement issues:
i. Static Caravan sited on land adjacent to the Brooks, Church End (recently approved menage)
ii. Lodge/caravan on land off Bridleway from Church End, near Shoalwater
iii. Land off Coastguard Road Donna Nook (Bespoke)
d. Any other urgent planning matters/applications
23/1/23-7 Confirmation of submission for listing of Asset of Community Value – DIO/MoD Donna Nook – to discuss and RESOLVE the way forward on renewal of the Listing of the area as an Asset of Community Value
23/1/23-8 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log
- Marsh Lane corner – pavement edge
- Churchill Rd – Drain cover outside Village Institute
- Cemetery Rd trees
- Privet Hedge opposite Axe and Cleaver
- Privet hedge between The Manor House and Old Post Office
b. Any other/urgent highways issues
23/1/23-9 Budget Setting 23/24 – to receive and consider the updated proposals from the Clerk and discuss and RESOLVE the way forward on next year’s budget.
23/1/23-10 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Advisory Group – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
23/1/23-11 Finance
a) to receive and note the bank reconciliations for January 2023
b) to receive and RESOLVE to approve the schedule of income and expenditure for January 2023
c) to deal with any other/urgent Financial matters
23/1/23-12 To receive/note general Correspondence for January, Website Updates and Communication: 23/1/23-13 Agenda items for the meeting to be held on 20 February 2023 in St Mary’s Church Hall
23/24 Precept confirmation, Council priorities for 23/24,
23/1/23-14 Confidential Matters – to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this Resolution is passed any members of the public/press remaining will be required to leave the meeting at this point.
Sheila Pearce
Parish Clerk and Responsible Financial Officer
16 January 2023