December 2023 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of North Somercotes Parish Council is to be held on Monday 18th December 2023 At 7.00 pm in the St Mary’s Church Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
Closure of public session and commencement of formal meeting
Monthly Meeting
18/12/23-1 a. Present b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
18/12/23-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
18/12/23-3 Minutes of the Meeting held on 27 November 2023 – to RESOLVE to adopt and sign the notes as accurate minutes.
18/12/23-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – all plaques now installed, changes to Cemetery Rules & Regulations ongoing, repair to the metalwork on the bell outstanding, mapping of grave spaces nearly completed, mapping of electric cable done
b. Setting up Work Email Addresses – outstanding
c. Coastal Path – still awaiting confirmation of route
d. Chapel Field Housing – Platform visit has taken place but do not believe problem areas in gardens resolved
e. Chapel Field Future Use – neighbours to be contacted re trees, school to be contacted re growing project – outstanding, land cleared but trees still need dealing with
f. Donna Nook RAF/DIO Land and Buildings ACV listing –formal response still awaited but understand granted for a further 5 years
g. Defibrillators – location map of each one in the parish to be done/check registration with EMAS – outstanding
h. Louth Canal lack of maintenance – response from EA received
i. Complaint to Police re ASB and criminal damage – ongoing
j. Letter to District Cllr McNally – ongoing
18/12/23-5 Budget Setting 24/25 – to discuss the Clerk’s narrative on next year’s budget priorities and pressures and second draft budget and RESOLVE the way forward.
18/12/23-6 To consider Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for approval:
b. to note planning applications granted:
c. Enforcement Issues/Actions
d. Any other urgent planning matters/applications
18/12/23-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. South Rd – programme date awaited
ii. Warren Rd drainage – programme date awaited
b. any additional issues/other urgent matters to be reported
18/12/23-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
18/12/23-9 Finance
a) to receive and note the bank reconciliation for December 2023
b) to receive and RESOLVE to approve the schedule of receipts and payments for December 2023
c) to deal with any urgent financial matters
18/12/23-10 To receive/note general Correspondence for December, Website Updates and Communication
Comments have been invited for the Greater Lincolnshire Devolution up until the end of January 2024.
18/12/23-11 Agenda items for the meeting to be held on 22 January 2024 in ST MARY’S CHURCH HALL
Finalising the proposed Budget for 24/25 and confirming the annual precept which results
18/12/23-12 Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential personnel matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. To discuss any updates on the action being taken following the recent spate of Anti-social behaviour/Criminal damage and RESOLVE the way forward.
Sheila Pearce
Parish Clerk and Responsible Financial Officer
12 December 2023