June 2023 Agenda
North Somercotes Parish Council
NOTICE IS HEREBY GIVEN that the next meeting of North Somercotes Parish Council is to be held on Monday 26th June 2023 At 7.00 pm in the Village Hall
Councillors are hereby summoned to attend.
Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Comments/updates from District and County Cllrs
b. Mr Mike Gildersleeves – Assistant Director - Planning & Strategic Infrastructure – East Lindsey District Council
Responsibilities: Strategic Planning Policy, Local Plan/s, Planning Development & Management, Planning Enforcement, Internal Drainage Boards, Coastal Defences, Flood Management, Historic Environment and Conservation/Heritage.
Update on the review of the Local Plan, especially with reference to market housing on the coast, and discussion of recent planning decisions.
c. Comments from members of the Public on agenda items or issues for consideration for future agenda
- Update on the Post Office provision
- Overgrown hedges over footpaths/roads – Harmitchker House, Locksley Way, Warren Rd
- State of footpath – Locksley Way
- Public right of way from Millfield to South Somercotes section
- Chapel Field Housing – state of rear gardens – rubble/damp
Closure of public session and commencement of formal meeting
Monthly Meeting
26/6/23-1 a. Present b. Apologies for Absence – to resolve whether or not to accept councillor absence/reasons
26/6/23-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
26/6/23-3 Minutes of the Annual Meeting of the Council and the monthly Meeting held on 15 May 2023 – to RESOLVE to adopt and sign the notes as accurate minutes.
26/6/23-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery – work to spoil heap to start 3/4th July, Jubilee bench installed, agenda for annual meeting circulated with suggested dates for evening meeting 17, 18, 19, 20 July, inputting historic records into database commenced, date for Garden of Remembrance works to commence awaited, mowing now three-weekly, hedge plants suffering in the drought, changes to Cemetery Rules & Regulations ongoing
b. Amenity Area – additional quotes still being sought
c. Toilets refurbishment – quotes still being sought
d. Setting up Work Email Addresses – outstanding
e. Planters – to be ordered
f. Environment Agency – Donna Nook Monitoring report circulated
g. English Coastal Path – still awaiting confirmation of route
h. Chapel Field – to be examined by councillors in July to decide on any actions required and potential option, contractor instructed to repair gate by Pavilion
i. Woolpack Meadows rental - new tenant from 12 June 2023
j. Hedgehog Champions – pack ordered for School
k. St Mary’s Redundant Section Wall – work to commence 19/6/23
l. Sycamore Tree outside St Mary’s Church Hall – work booked
m. request to ELDC on 10 May for cost of additional Dog Waste bin on Bank End – response chased and still awaited n. Follow up on public concerns re defibrillators not accessed/used on recent fatality – ongoing
o. Parish Council Donations 2023/24 – Communication magazine £200 actioned, Swimming pool requirement pending p. Chapel Field – evening site visit (17, 18, 19, 20 July) to be followed by consideration of options
q. Hedgehog Champions - pack to donate to Primary School ordered r. purchase of trial dispenser and dog waste bags for Playing Field – ordered s. Chapel Field Housing – wet gardens/poor grass
26/6/23-5 To consider the application for Donna Nook RAF/DIO Land and Buildings to be relisted as an Asset of Community Value for a further period of five years and RESOLVE the way forward
26/6/23-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. Planning applications for approval
i. N/132/01115/23 - Change of use of existing agricultural land to equestrian grazing paddocks, construction of an all-weather riding arena, erection of stables for private use, erection of fencing and construction of an access track. LAND ADJACENT TO WHIMBREL COTTAGE, Marsh Lane
ii. N/132/01146/23 - Erection of a barn and carport for vehicular storage. BRAYFIELD, Willerton Rd
b. to note planning applications granted/pending:
i. N/132/00948/23 - Extension to existing dwelling to provide additional living accommodation and erection of a detached double garage. DAMAR, CONISHOLME ROAD
c. Planning Applications appealed:
Plot 6 Tulip Way, Conisholme Rd – Appeal Ref - APP/D2510/W/22/3310724 – to note appeal refused.
d. Enforcement Issues/Actions – to discuss and RESOLVE the way forward/receive any updates
i. Static Caravan sited on land adjacent to the Brooks, Church End (approved menage) – investigation ongoing
ii. Lodge/caravan on land off Bridleway from Church End, near Shoalwater - investigation ongoing
iii. Land off Coastguard Road Donna Nook (Bespoke) N/132/02073/22 – investigation ongoing
e. Any other urgent planning matters/applications
26/6/23-7 Highways, Paths and Lighting:
a. verbal update on problem log, including:
i. Locksley Close/Evison Way Public Right of Way – improvement work now completed
ii. South Rd – any update on programme date
iii. Warren Rd drainage – any update on programme date
iv. Drain Clearance on Jubilee Rd – area listed for further maintenance/drain repair
v. Churchill Rd – Drain repair – completed
vi. Monitoring 40mph speed limit on Conisholme Rd – update on request to Lincs RSP
b. any additional issues/other urgent matters to be reported
- overgrown hedges, Locksley Way footpaths,
26/6/23-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee –
e. DTE Wildlife Group – Cllr Newman/Clerk
26/6/23-9 Finance and 22/23 Audit
a) to receive and note the bank reconciliations for June 2023
b) to receive and RESOLVE to approve the schedule of receipts and payments for June 2023
c) to note22/23 Annual Audit submitted on 8 June 2023 and the Notice of Rights advertised as required
d) St Mary’s Redundant Section – to RESOLVE to confirm the works to address important safety repairs to the redundant section boundary wall with Catheric, as per the Clerk’s email and letter to owner/occupier
e) to consider any further quotes received for the Toilets and/or Amenity area and RESOLVE the way forward
f) to deal with any urgent financial matters
26/6/23-10 To receive/note general Correspondence for June, Website Updates and Communication
26/6/23-11 Agenda items for the meeting to be held on 24th July 2023 in the Village Hall
Any immediate actions arising from the Cemetery Annual Inspection, Chapel Field Inspection actions and consideration of options, War Memorial Inscription request, to discuss/resolve any further works required to the spoil heap at the Cemetery,
Parish Clerk and Responsible Financial Officer - 19 June 2023