October 2026 Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any comments from District Cllrs Rickett/McNally
b. Any comments from County Cllr Robinson
c. Comments from members of the Public on agenda items or issues for consideration for future agenda:
i. Concern over dog/nuisance barking
ii. Issue re flooding from drains on Churchill Rd
Closure of public session and recommencement of formal meeting
Monthly Meeting
26/10/26-1 a. Present
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
26/10/26-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
26/10/26-3 Minutes of 21st September 2026 Monthly Meeting – to RESOLVE to adopt and sign the notes as accurate minutes.
26/10/26-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery Chapel Doors – second door now replaced b. Cemetery Statutory Records digitisation and mapping – ongoing c. Cemetery old, damaged Memorials - need to identify location for those currently against chapel walls and get quote for repair/reinstatement once all plots mapped, ongoing d. Quinquennial Inspection – arranged for 9 November e. Wildflower area – Fencing to be obtained/erected to designate different area f. Cemetery Biodiversity Audit/Action Plan – to be updated with input received from LWT and Waste Management Plan – in draft g. Policies and Procedures updates - ongoing h. Chapel Field Future Use/Disposal – see below l. Static caravans on land at Common Lane – see 6 below j. Static caravan on Marsh Lane – see 6 below k. Cemetery Rules and fees for under 18s – see below l. Cemetery Headstone check – rearranged date 21/10 m. Dog fouling – ongoing n. Overhanging hedges Marsh Lane – dealt with o. Cyber Security – policy updated see below, training for Clerk/RFO outstanding, Cllrs to sign forms, GDP Policy to be updated p. Bleed kits - distributed to St Mary’s, Village Hall, Axe and Cleaver and Bay Horse. q. Brick Bench Keeling St – J Wilkinson to repair
26/10/26-5 To consider any Planning applications received and RESOLVE the way forward on these and other Planning/Enforcement matters
a. Planning applications for consideration: to consider applications received and RESOLVE the way forward.
b. To note planning applications approved: none
c. To note planning applications outstanding:
i. 01293/26/FUL Willow Farm, Marsh Lane - Siting of a static caravan for seasonal holiday use (already in situ) and construction of hardstanding.
ii. 00734/26/RVC Land RO Sycamores, Keeling St - Section 73 application to vary condition 1 (approved plans) as imposed on planning permission LR/569/68 (as amended by 00832/26/NMA) for the erection of 17no. dwellings and construction of access roads. – Comments submitted.
iii. 00854/26/FUL - Crowsfoot Farm, Common Lane - Change of use of domestic equestrian land to form a commercial holiday and lodge site, Including the erection of a fence, ancillary hard standing bases, a solar battery power unit and the installation of a toilet and shower (works commenced) – objection submitted
iv. 00685/26/FUL Pinewood (Lakeside), Warren Road- Change of use of land to form an extension to existing caravan park to site 18no. residential static caravans and construction of an internal access road – objection submitted.
d. To note planning applications refused: i. 01204/26/FUL - Shillingbury Churchill Road - Erection of 2m high wooden fence to replace existing hedge around existing dwelling.
e. Planning Applications appealed: none
f. Enforcement Issues/Actions: Any update on reported issues:
i. Static Caravans on land/stables on Common Lane – on hold pending outcome of planning application.
ii. Static Caravan on Marsh Lane – on hold pending outcome of planning application.
iii. Caravans on South Rd – awaiting further update from Enforcement on planning conditions for the site
iv. South Rd -Burning of Commercial Waste – awaiting update from Environmental Protection, still burning 21/6
v. South Rd - Removal of veteran hedging, contrary to planning permission, creation of additional entrance contrary to Highways requirements and planning permission – awaiting update from Enforcement/Highways
g. Any other urgent planning matters/applications:
26/10/26-6 Highways, Paths and Lighting:
a. verbal update on problem log/outstanding issues which have been queried with LCC Highways, including:
i. Nirvana – flooding from the road – contractors have done their work, no nearby drain so still a problem.
ii. 30mph round Church Lane and South Rd – Cllr Robinson is still looking into this; noted that 30mph sign erected near Diamond Cottage South Rd end.
iii. Warren Road Drainage – Oasis Lakes/The Bungalow – awaiting date for works, still a problem at the Bungalow
iv. A1031 – North Thoresby/Tetney/North Cotes – Cllr Robinson to update
v. Cloddy Gate – dates awaited, though it looks as if some works have been undertaken in the last two weeks.
vi. Sink hole outside Fire Station – work done 14/10
vii. Cloddy Gate/Owe’s Lane – Cllr Robinson to update
viii. Drainage/Sewage issues along Jubilee Rd – Eubank – Keeling Street – Churchill Rd - letter done to Anglia Water asking for investigation/works to be carried out
b. any additional issues/other urgent matters to be reported
i. Remembrance Observance – Road Closure applied for, plus confirmed with Bugler and Cllr Maidens. Poppies to be distributed around War Memorial, Lampposts, and Cemetery gates and graves. Chair to lay wreath if available.
26/10/26-7 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley
b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk
d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman
f. Youth Club – Cllr Wallis
26/10/26-8 Finance and 27/28 Budget - RFO
a) to receive and note the bank reconciliations for October 2026
b) to receive and RESOLVE to approve the schedule of receipts and payments for October 2026
c) to discuss and Resolve the way forward on the purchase of a Christmas Tree
d) to confirm the September RPI figures and anticipated budget issues prior to the November meeting, inc Grounds Maintenance
e) to note Bowls Club and Football Club enquiries re available funding
f) Any other/urgent financial matters
26/10/9 Cemetery Matters – to discuss the proposals for the Headstone Management and Checking procedure and RESOLVE the way forward, and confirm the Clerk’s proposal for charges for Under 18s (see email)
26/10/26-10 Cyber Security – To discuss the findings and evidence base and Resolve the way forward as required
26/10/26-11 CCTV Policy – to discuss and RESOLVE to adopt the proposed policy
26/10/26-12 Data Protection Policy Update – To Consider and RESOLVE to adopt the revised policy
26/10/26-13 To receive/note general Correspondence for October Website Updates and Communication, inc information from Louth and Lindsey Blind Society
26/10/26-14 Agenda items for the meeting to be held on November 23rd 2026, St. Mary’s Hall
27/28 Budget setting, confirm December meeting not required,
26/10/26-15 - Confidential Property and Personnel Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Chapel Field Retained Land - To receive an update from the Clerk and RESOLVE the way forward
Geraldine McCarthy
Parish Clerk
19th October 2026