2026 Agendas

Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting.  The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.

 

Public Session 

a. Comments/Updates from members of the public on agenda items or issues for consideration for future agenda: 

i. South Rd – Industrial Site – complaints re repeated burning of commercial waste

ii. Report of young person on Toilet roof

iii. Request for consideration of a bench for Bank End/Eau Bank

 

b. Comments/Updates from Lincs County Cllr Bayleigh Robinson

c. Comments/Updates from East Lindsey District Councillors Danny McNally/Paul Rickett

 

Closure of public session and commencement of formal meeting (no further public participation permitted)

 

24/2/26-1 a. Present:  b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons

 

24/2/26-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders

 

24/2/26-3 Minutes of the meeting held on 19 January 2026 – to RESOLVE to adopt and sign the notes as accurate minutes.

 

24/2/26-4 Clerk’s Report on matters outstanding – for information only

a. Cemetery Chapel Doors – work on first door nearly complete b. Cemetery Statutory Records digitisation and mapping – ongoing – NB issue with memorials database c. Cemetery historic records – Ledger repair to be rescheduled d. Cemetery damaged Memorial – repair requested and completed e. Cemetery Trees safety works – awaiting/chased f. Quinquennial Inspection -to be arranged once doors done g. Cemetery - reminder letters re temp grave markers to be done, h. Cemetery electric safety check/PAT test – done i. Cemetery Hedge removal to recover spaces – work scheduled j. Cemetery Biodiversity Audit/Action Plan – to be updated with input from LWT 

k. St Mary’s Bell Ringers – Rope ordered/awaited l. Defib Maps for each location in the village – ordered

 m. Orchard area – replacement trees ordered/awaited n. Policies and Procedures updates - ongoing o. Records Management/archiving – ongoing p. Defib Training – dates to be organised Easter or summer holiday time 

q. Chapel Field Future Use/Disposal – see 13 below r. South Road Planning Applications: see 6 below s. Privet hedge on Conisholme Rd and hedge at Loxley Way – outstanding t. 26/27 Budget – precept requirement confirmed to ELDC u. Static caravans on land at Common Lane - see item 6e below v. Sandy Lane signage – ordered w. Use of mobility scooters on public roads x. Static caravan on Marsh Lane y. Speed Indicator Device – poles awaited 

z. 2025/26 Footpath Reviews -ongoing

 

24/2/26-5 Policies and Procedures Updates and Insurance Review – to discuss the updated policies/procedures and forthcoming insurance Renewal

a. Risk Management Review – updated

b. Asset List

c. Insurance Renewal Review – to note any changes and renewal costs for 26/27

 

24/2/26-6 To consider Planning applications received/RESOLVE the way forward on these/other Planning matters 

a.  Planning applications received for consideration: 03093/25/FUL – Summerfield, Bank End - Change of use of land to form an extension to the domestic curtilage, extensions to existing dwelling to provide additional living accommodation and provision of decking and erection of a detached double garage.

b. To note any planning applications approved: 

c. To note any planning applications refused: 

d. Planning Applications appealed: 

e. Enforcement Issues/Actions: Any update on reported issues/new issues:

i. Two Static Caravans on land/stables on Common Lane – planning application awaited

ii. Land at South Road – N132/01916/20 Five Industrial Units to receive any update re: building regulations safety requirements 

iii. Static Caravan on land at Marsh Lane – to receive an update from Enforcement

 

f. Any other urgent planning matters/applications:

i. Repeated complaints re burning of commercial and other waste - Land at South Rd 01916/20 – Complaints to Environmental Health/Enforcement

ii. Non-Determination of Planning Application 03284 – South Rd – Caravan Site

 

24/2/26-7 Highways, Paths and Lighting: To consider outstanding/new issues and RESOLVE the way forward

a. verbal update on problem log/outstanding issues which have been raised with LCC Highways, including:

i. Warren Rd drainage - Oasis side/Corner of School Lane – work pending – see Cllr Robinson’s email update

ii. Request for Double yellow lines at School Lane/Warren Rd/Keeling St junction and extension of 30mph around Church Lane/End – response awaited

iii. Speed Indicator Device and Poles – SID purchased, poles for School Lane, Keeling St-Village Hall awaited

b. Any additional/new issues raised

 

24/2/26-8 To receive reports from councillors who are representatives on Village Organisations/Committees                

a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman

c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater

e. DTE Wildlife Group – Cllr Newman/Clerk f. Youth Club – Cllr David Wallis

 

24/2/26-9 Finance and Year End forecast, and Internal Audit – to discuss and RESOLVE the way forward:

a. to receive and note the bank reconciliations for February 2026

b. to receive and RESOLVE to approve the schedule of receipts and payments for February 26

c. To note the forecast year end position and notional reserves

d. To note Internal Audit to be carried out shortly

e. Any other/urgent financial matters

 

24/2/26-10 Draft Agenda for the Annual Parish Meeting – 8 April 2026 – to note proposed agenda and RESOLVE the way forward

 

24/2/26-11 To receive/note general Correspondence for February 2026 – EA information, Communication

 

24/2/26-12 Agenda items for the next meeting to be held on Monday 23rd March 2026 in St Mary’s Church Hall

Chapel Field disposal, Annual Audit, Annual Village meeting 8 April 2026, Recruitment

 

24/2/26-13 Confidential Property and other Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property and other matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.

 

a.  to discuss confidential property matters regarding the residual land at Chapel Field and RESOLVE the way forward:

 

b. To discuss confidential 26/27 budget items and RESOLVE the way forward

 

c. To discuss Job Descriptions for replacement Clerk, Responsible Financial Officer and Assistant Clerk, and RESOLVE the way forward

 

 

Sheila Pearce

Parish Clerk and Responsible Financial Officer

13 February 2026