July 2026 Agenda
Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting. The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.
Public Session
a. Any comments from District Cllrs Rickett/McNally
b. Any comments from County Cllr Robinson
c. Comments from members of the Public on agenda items or issues for consideration for future agenda:
i. Planning Applications – any comments from members of the public on applications under Agenda item 6
Closure of public session and recommencement of formal meeting
Monthly Meeting
27/7/26-1 a. Present
b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons
27/7/26-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
27/7/26-3 Minutes of 22nd June 2026 Monthly Meeting – to RESOLVE to adopt and sign the notes as accurate minutes.
27/7/26-4 Clerk’s Report on matters outstanding – for information only
a. Cemetery Chapel Doors – second door to be replaced shortly b. Cemetery Statutory Records digitisation and mapping – ongoing c. Cemetery old, damaged Memorials - need to identify location for those currently against chapel walls and get quote for repair/reinstatement once all plots mapped d. Quinquennial Inspection - arranged for end July/Aug. e. Cemetery Wildflower area – Fencing to be obtained/erected to designate different area
f. Cemetery Biodiversity Audit/Action Plan – to be updated with input from LWT and Waste Management Plan – in draft g. Orchard area – grass to be mown h. Policies and Procedures updates - ongoing i. Records Management - archiving and retention or shredding – ongoing j. Defib Training – dates to be organised in summer holiday, note put in Communication k. Chapel Field Future Use/Disposal – see 13 below l. Static caravans on land at Common Lane – see 6 below m. Static caravan on Marsh Lane – see 6 below n. Bleed Control Kit – comparing/selecting kit
o. Insurance Renewal – Cyber-attack cover premium awaited p. £300 fuel Grant – reminder put on Facebook
q. Cemetery Rules and fees for under 18s – pending r. School Project – no details of what is required/involved
s. Crime Prevention/ Detection – see 13 below t. Councillor vacancy – no applicants to date u. Dogs on leads – for next Communication
27/7/26-5 Bunting Trail – 1-2 August 2026 – to consider the request for a row of union flag or poppy emblem bunting on the railings in front of the war memorial and RESOLVE the way forward.
27/7/26-6 To consider any Planning applications received and RESOLVE the way forward on these and other Planning/Enforcement matters
a. Planning applications for consideration:
i. No: 01078/26/FUL - Melrose Jubilee Road - Extensions and alterations to existing dwelling to provide additional living accommodation and a detached garden room.
00854/26/FUL - Crowsfoot Farm, Common Lane - Change of use of domestic equestrian land to form a commercial holiday and lodge site, Including the erection of a fence, ancillary hard standing bases, a solar battery power unit and the installation of a toilet and shower (works commenced) – objection submitted
ii. 00685/26/FUL Pinewood (Lakeside), Warren Road- Change of use of land to form an extension to existing caravan park to site 18no. residential static caravans and construction of an internal access road – objection submitted.
iii. Land RO Sycamores, Keeling St - To note application to amend the description to simply refer to the ‘erection of 17 no. dwellings’ rather than including specific numbers for bungalows and houses – comments on negative impact on privacy and overlooking submitted.
b. To note planning applications approved:
03285/25/OUT – South Rd - Outline erection of 1no. dwelling (for 'Vulnerable Persons'). Awaiting enforcement order for removal of caravans from the land and lowering of the fence on the highway frontage.
c. To note planning applications refused: none – The Chantry has been deferred – see e below.
d. Planning Applications appealed: none
e. Planning applications not yet determined
00555/26/Ful – The Chantry, Jubilee Rd – Deferred at Committee Meeting owing to EA 2100 report, which has been challenged by architect as does not cover North Somercotes.
f. Enforcement Issues/Actions: Any update on reported issues:
i. Static Caravans on land/stables on Common Lane – on hold pending outcome of application 00854/26/FUL
ii. Static Caravan on Marsh Lane – breach of planning established, awaiting response to Enforcement letter
iii. Caravans on South Rd – awaiting further update from Enforcement on planning conditions for the site
iv. South Rd -Burning of Commercial Waste – awaiting update from Environmental Protection, still burning 21/6
v. South Rd - Removal of veteran hedging, contrary to planning permission, creation of additional entrance contrary to Highways requirements and planning permission – awaiting update from Enforcement/Highways
g. Any other urgent planning matters/applications:
27/7/26-7 Highways, Paths and Lighting:
a. verbal update on problem log/outstanding issues which have been queried with LCC Highways, including:
i. Nirvana – flooding from the road – contractors will be going back at their own cost to resolve the drainage problem whereby in heavy rain it is running down the drive to the back door of the bungalow
ii. 30mph round Church Lane and South Rd – the issue of housing density is under that required to trigger an automatic 30mph on some sections although it was noted that there are streetlamps and no footway, with public rights of way along and across it, which would meet the national guidelines for 30mph. Cllr Robinson is still looking into this.
iii. Warren Road Drainage – Oasis Lakes/The Bungalow – the gullies will be jetted again first to help, and until the larger drainage scheme in front of Oasis Lakes is done which should resolve this problem too.
iv. Double Yellow Lines for School Lane/Warren Rd – still need to send photos of poor parking for evidence
v. Footpath from Church End across the field to Keeling St – difficulty walking on the PROW along the conifer hedge owing to uneven ground along the dyke being looked into, as the suggestion of rerouting the path not felt to be an option.
vi. A1031 – North Thoresby/Tetney/North Cotes – Cllr Robinson explained that the plan is to do the works with road closure and diversions for HGV from 27 July for several weeks, rather than September, which was also considered. The scheme will be split into two, to allow access into North Cotes for local traffic the majority of the time.
vii. Cloddy Gate – dates awaited, though it looks as if some works have been undertaken in the last two weeks.
viii. Overgrown hedges - Properties on Conisholme Rd and Evison way have cut back their hedges, and a note has been put in Communication magazine for the ones around Warrenside.
b. any additional issues/other urgent matters to be reported
i. Sink hole outside Fire Station – reported on fixmystreet and village Facebook page
27/7/26-8 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley b. Police Panel – Cllr Newman
c. Emergency/Flood Planning – Cllr Newman/Clerk d. Village Hall Committee – Cllr Plater
e. DTE Wildlife Group – Cllr Newman f. Youth Club – Cllr Wallis
27/7/26-9 Finance - RFO
a) to receive and note the bank reconciliations for July 2026
b) to receive and RESOLVE to approve the schedule of receipts and payments for July 2026
c) to receive the request for financial support from the North Somercotes Tigers Football Club
d) Donation for CAB and Louth and Lincs Blind Society
e) Any other/urgent financial matters
27/7/26-10 Cemetery Meeting – to RESOLVE the way forward on any actions required arising from the Cemetery Meeting
27/7/26-11 To receive/note general Correspondence for July, Website Updates and Communication
27/7/26-12 Agenda items for the meeting to be held on 21 September 2026 in the Village Hall – Martin’s Law
27/7/26-13 - Confidential Property and Personnel Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential property matters to be transacted – if this resolution is passed any members of the public/press present will be required to leave the meeting at this point.
a. Chapel Field Retained Land - To receive an update from the Clerk and RESOLVE the way forward
b. Clerk Recruitment – to receive the report from the Chairman on the additional salary/NI costs to be incurred during the handover period for the new Clerk and RESOLVE the way forward
c. Crime Prevention and Detection – to receive an update from the Clerk and RESOLVE the way forward as may be required
Sheila Pearce
Parish Clerk and Responsible Financial Officer
20 July 2026