September 2019 Minutes
North Somercotes Parish Council
Minutes of the meeting of North Somercotes Parish Council held on Monday 30th September 2019 at 7pm in the Luke Walmsley Pavilion,
There were 2 Members of the public present in the public session at different times and the Chairman opened the public session at 7.01pm
Public Session
a. Any Policing Update – Cllr Newman attended the recent Police Panel and the minutes will be circulated.
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
i. very poor State of road/path to Pavilion – the Clerk has received a complaint re dangerous surface and risk of injury, especially with the dark nights now approaching, and this will be referred to the Playing Fields Association, though it is understood there is some difficult ascertaining who owns or has responsibility for the maintenance of the track.
ii. Problems arising re access – complaint re parked cars on Churchill Rd adjacent to Bay Horse Car park/New Housing at Wayside – making delivery access difficult – this has been referred to District Cllr McNally to refer to LCC Highways to see if any road markings would help/be appropriate.
iii. Parking outside Primary School, opposite the access track to the Warren and parking in the entrance to the Warren track – a complaint regarding this has been relayed to the Headmaster and also passed to District Cllr McNally to see if LCC Highways can consider any appropriate road markings.
iv. Glass Recycling – Cllr Drewery reported that following discussions the bottle bank needs to be relocated and alternative locations are being looked into. The village recycles over 6 tons of glass a month so it is important that this facility is not lost to the village or the glass will have to go into the black bins and into landfill.
v. Gardens for veg – the Clerk has been contacted by a resident who has a vegetable garden area that might be of interest to someone without a garden. There is a national Tend and Lend scheme that might be appropriate but in the meantime the Clerk will put a note in communication to see if there is anyone interested in tending the garden or anyone else that has gardens to lend.
vi. Planning Application for Lilac House – a member of the public explained their objection to the proposed development and the Chairman thanked them for their comments, noting that this would be taken into account when making a decision later under Agenda item 6.
c. Cllr McNally – any District/County Council updates
Highways issues are being looked at – see 8d.
The Chairman closed the public session and opened the meeting at 7.21pm.
Monthly Meeting
30/9/19-1 a. Present: Cllr Steve Brooks – Chairman, Cllr Neil Drewery – Vice Chairman, Cllr Stuart Arundel, Cllr Paul Walmsley, Sheila Pearce – Parish Clerk & Responsible Financial Officer
b. Apologies for Absence – District Cllr Ricketts.
30/9/19-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders:
Cllr McNally declared an interest in all Planning applications as the Chair of the District Council Planning Committee at 7.22pm, and the Chairman declared an interest in item 6a as a near neighbour of White Gables at 7.23
30/9/19-3 Minutes of 29th July 2019 Meeting – it was RESOLVED to adopt and sign the notes as accurate minutes.
30/9/19-4 Clerk’s Report on matters outstanding – for information only
a. Chapel Fields – see agenda item 13a
b. Coastal Path – see Agenda item 8b
c. Cemetery Actions – working group meeting to be arranged to discuss Report and recommend actions
d. Crime Prevention – see agenda item 13b
e. Councillor Training – evening session at North Somercotes Village Hall on 20 November – Cllrs to confirm attendance so places can be booked
f. Co-option to two councillor vacancies – Clerk to place an advert again on Noticeboard and in Communication
g. Emergency Planning Working Group Meeting – working group meeting to be arranged
h. Annual Parish Meeting – draft minutes done and proposals for next year. Clerk to check Theddlethorpe’s arrangements eg hand delivery of invitations to each property.
i. Remembrance Observance - Road Closure application confirmed, traffic notices to be put up at the end of October, and Stewards in high Vis as before.
j. Clerk’s Appraisal – to be arranged
30/9/19-5 Notice of Successful Conclusion of Audit for 2018/19
The Clerk noted that the Auditors formal approval of the 2018/19 Annual Governance and Accountability Return had now been received and been posted on the Notice Board and Website for Inspection by the Electorate. Deadline of 29/6/20 has been notified for the 2019/20 Audit.
Cllr McNally left the meeting at this point owing to his declared interest in all Planning applications. The Chairman left the meeting owing to his declared interest in item 6a at 7.33pm.
30/9/19-6 To consider Planning applications received/resolve the way forward on these/other Planning matters
a. N/132/01558/19 - Extension and alterations to existing dwelling which is an amendment to that previously approved under planning permission ref no. N/132/0767/19. WHITE GABLES, WILLERTON ROAD. Following discussion it was unanimously agreed to support this application.
The Chairman returned to the meeting at 7.35pm.
b. N/132/01551/19 - Erection of 1no. detached house and 1no. pair of semi-detached houses and construction of a vehicular access - LILAC HOUSE, KEELING STREET. Following lengthy discussion it was unanimously agreed to object to this application for the reasons discussed. The Clerk will draw up the comments and list of material planning issues discussed and check these with the Chairman prior to submission. The clerk was also asked to notify Enforcement of the discrepancies in the Agreed plan for the previous application in respect of boundary treatment and alignment.
c. N/132/01451/19 - Erection of 6 no. houses and construction of vehicular accesses - SOUTH ROAD. Following discussion it was agreed to support the development in principle based on good quality design if built as indicated, but there were numerous reservations, including about the veteran hedge and TPO which had not been mentioned, which the Clerk was asked to list.
d. N/132/01497/19 - Extension and alterations to the existing office and reception to form new sales area, staff kitchen, W.Cs and store - LAKESIDE PARK, WARREN ROAD. Following discussion it was unanimously agreed to support this application.
e. N/132/01674/19 - First floor extension to existing dwelling - HOME VIEW, JUBILEE ROAD. Following discussion it was unanimously agreed to support this application.
f. Any other urgent planning matters/applications – none.
Cllr McNally returned to the meeting.
30/9/19-7 Any Actions arising from the Seal Season Meeting – noted that more signs will be used this year, with traffic management in place over the busiest weekends .
30/9/19-8 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. verbal update on problem log – light permanently on 26A Keeling St, Marsh Lane all lights not working.
b. Coastal Path – disappointingly there is still no response regarding the proposals for the seasonal alternative. The Clerk will keep chasing for a response.
c. Donna Nook Realignment Site/Marsh Lane - Roadworks will not be done now until next year. Piling is so deep at the breach site that they will need to come back and remove them next year. Cllrs considered that if this was the case then it would probably have been possible to have a small footbridge using the existing piles despite protestations to the contrary.
d. requests to LCC highways outstanding for action:
i. South Road 30mph extension or introduction of 40mph
ii. A1031 Parking at Axe and Cleaver Crossroads, iii. date for road repairs between Scupholme Pond and Cormack Engineering. District Cllr McNally said that LCC have now withdrawn the work planned for Sculpholme road cracks. The Clerk was asked to formally raise the issue of the very dangerous state of this stretch of road and the potential for a serious accident, especially for motorcyclists.
e. request for action to prevent parking on Churchill Rd near Bay Horse car park entrance – as it restricts large delivery vehicles turning into Spa Shop rear access/delivery point. District Cllr McNally has been asked to look into this, and whether the area in front of the turning into the Warren by the Primary School can be designated for ‘no parking’.
f. Any other urgent highways issues – none.
30/9/19-9 Reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley – Stolen Fridays in the Village hall was very successful, AGM next week, further social event in February at the Village Hall.
b. Police Panel – Cllr Newman will circulate the minutes after the meeting on 1 October.
c. Emergency/Flood Planning – Cllr Newman/Clerk – recent flood alerts were shared on the village Facebook page but fortunately the combination of 7.5m tide height/timing and onshore winds was not problematic this time. Some river flooding but not in this area.
d. Village Hall Committee – no report. e. DTE Wildlife Group – Cllr Newman/Clerk – no report.
30/9/19-10 Finance and Audit
a) the bank reconciliation for August and September 2019 were received, noted and signed by the Chairman.
b) It was RESOLVED to approve the schedule of Payments of £1627.34 for August and £2,497.28 for Sept 2019.
c) to deal with any urgent other Financial matters
30/9/19-11 General Correspondence for September, Website Updates and Communication were noted/shared.
30/9/19-12 To note/agree items for discussion/inclusion at next meeting - Monday 28th October 2019 at 7pm
*Chapel Fields Development update
*Coastal Path update
*Community Land Trust update
*Emergency Planning Working Group
*Cemetery Meeting Recommended Actions
* Clerk’s Appraisal
30/9/19-13 – Confidential Matters – it was RESOLVED to move into closed session by reason of the confidential matters to be transacted – there were no members of the public/press present
a. Chapel Fields Housing Development and Community Land Trust progress – and update was provided by the Chairman and Clerk, and the Clerk was asked to continue progressing matters as discussed so that a decision on the way forward can be made at the meeting on 28th October 2019. This will include working closely with ELDC to establish the potential number of tenants, and checking their eligibility for the housing register and explaining how the properties, once built, can be bid for.
b. Crime Prevention Matters
The Clerk confirmed that the final figures had now been received for the project, which would be used for budgeting purposes. The agreement had been checked and amended and could therefore now be signed.
The Chairman thanked everyone for attending and closed the meeting at 9.13pm