2019 Parish Council Minutes of Meetings

North Somercotes Parish Council 

Minutes of the North Somercotes Parish Council meeting held on Monday 24th June 2019 in the Luke Walmsley Pavilion

There were no members of the public present.  Cllr McNally, who was in the Chair from 7.02 until 7.07pm owing to the delayed arrival of the Chairman, welcomed everyone to the meeting.

Public Session 

a.   Any Policing Update: 

i. Policing session held in Village Hall - a further public Information session had been held in the village hall providing advice on security, Lincs Alert and doing a general Q&A session following recent burglary incidents.

ii. Youths in Warren – as well as problems on Keeling St, complaints have also been made about youths in the Warren on Thursday evenings in particularly, by Lakeside.  The police attended last week following the latest incident when obscene/antisocial behaviour was witnessed.  There is also litter being left, damage to saplings and trees, some evidence of fires being set, etc.

b.    Comments from members of the Public on agenda items or issues for consideration for future agenda

i. Youth Club Communication Entry – information has been put in the magazine by the Youth Club as well as the Parish Council regarding the problems on Thursday evenings.

The Chairman arrived at 7.07pm and took over chairmanship of the meeting.

c.   District/County Cllr McNally – District/County Council updates:

i. South Rd - a suggestion for consideration of a 40mph speed limit being introduced before the 30mph limit, or extend the 30mph coverage, had been received and would be looked at to see if it conforms with the Highways rules.

ii. Wainfleet Flooding – the multi-agency approach had worked well and there would be learning outcomes from the event.

iii. ELDC – currently being Peer Reviewed by another council and iv. Local Plan Review – due to start although the format and elements are not yet formulated.

Monthly Meeting

24/6/19-1

a. Present: Cllr Danny McNally (in the chair from 7.02pm until 7.07pm), Cllr Stephen Brooks (Chairman) from 7.07pm, Cllr Stuart Arundel, Cllr John Kennedy, Cllr Trisha Newman, Cllr Roger Maidens, Cllr Paul Walmsley, Cllr David Wallis.

b. Apologies for Absence –It was RESOLVED to accept the absence and reasons given for Cllr Neil Drewery (Vice Chairman).

24/6/19-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders

Cllr McNally declared an interest in all planning matters (as Chair of the District Council Planning Committee) at 7.13pm.

24/6/19-3    Minutes of 20th May 2019 Annual Council Meeting and Monthly Meeting – it was RESOLVED to adopt and sign the notes as accurate minutes, with the addition of Remembrance Arrangements as an item for the next meeting.

24/6/19-4   Clerk’s Report on matters outstanding – for information only

a. Chapel Fields – joint meeting held on 2 June and actions agreed, next meeting 9 July 2019 see agenda item 13a

b. Coastal Path  – have enquired from Natural England what progress on the seasonal alternative/s as agreed at the meeting in May - see Agenda item 8b

c. Cemetery Actions – draft agenda prepared –see agenda item 7

d. Crime Prevention - see agenda item 13b

e. Councillor Training – evening session at Mablethorpe 9 July for new or existing councillors, or full day on 2 October at LALC’s offices at Dunholme

f. Co-option to two councillor vacancies – advertised and one enquiry received – not yet meeting criteria

g. Emergency Planning Working Group Meeting – to be set up once Chapel Fields CLT underway

h. Annual Parish Meeting – draft minutes circulated and proposals for changed format next year – note put in Communication for other organisations to contribute.

24/6/19-5   Youth Club - Grant Funding Request

The request for £529.84 for Youth Workers and equipped was discussed and it was RESOLVED to approve the first element of the proposal.  The council was also keen to support the second element of the proposal, as having an internet connection at the pavilion is something that has been discussed a number of times, but the ongoing cost implications and how these would be covered need to be better understood.  

24/6/19-6   To consider any Planning applications received and resolve the way forward on these and other Planning matters

a. N/132/01043/19 - Rear extension and alterations to existing bungalow to provide a kitchen/diner/lounge and additional ground floor bedroom with en suite and to include raising of the roof height and erection of a detached single garage on the site of an existing garage which is to be demolished. - NEOTIS, CHURCHILL ROAD.  Following discussion it was RESOLVED to support the application.

b. Any other urgent planning matters/applications - none

24/6/19-7   Agenda for the Annual Cemetery Meeting – this was agreed for 6 July at 10.30 am and would include discussion of the GMS Inspection Report previously circulated.  

24/6/19-8   Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues

a. verbal update on problem log – i. replacement of 30mph signs which are now very faded – these will be done in the coming week. ii. Willerton Road – the remainder of the holes need to be reported/filled iii. Evison Way – dates for repair to be requested iv. School Lane/Warren Rd footpath very overgrown and needs early attention along with the path along the rear of the Cemetery to Jubilee Rd from Evison Way.

b.  Coastal Path – update on discussions re seasonal alternative – suggestions have been made to Natural England (NE) and copied to Lincs CC who are examining safety implications of any road routes, but no update has been provided by NE thus far.

c. Donna Nook Realignment Site/Marsh Lane – timetable of works:

It was noted that some residents on Marsh Lane have not received any details of the road works – the Clerk will ask Debbie Morris at the EA.

d. Any other urgent highways issues

i. DSLAM box location – there has been yet another attempt to place the fibre optic box in the Chapel Field development entrance

ii. Remembrance Observation – Cllr Maidens confirmed he is happy to lead the event and Cllr Newman will organise the road closure.  Clerk to apply for the road closure.  Cllr McNally is attending the event training shortly. 

24/6/19-9    To receive reports from councillors who are representatives on Village Organisations/Committees                

a. Playing Fields Association - Cllr Walmsley – Party in the Park from 4 to 11pm on 29th June 2019.  Youth Club issues already referred to above, arranging to purchase own mower for grounds maintenance.          

b. Police Panel – Cllr Newman – New Deputy Chief Constable appointed.  Policing Panel in early July, minutes will be circulated. 

c. Emergency/Flood Planning – Cllr Newman/Clerk – Meeting to be organised.  Wainfleet – basic emergency response worked well, lessons learnt, and further information awaited.  Flood alerts for rivers/Louth navigation and areas around us were issued, but none for here.      

d. Village Hall Committee – no report

e. DTE Wildlife Group – Cllr Newman/Clerk – no report.

24/6/19-10  Finance and Audit

a)   The bank reconciliation for June 2019 was received, checked and noted

b)   It was RESOLVED to approve the schedule of Receipts of £625 and Payments of £2,939,36 for June 2019

c)   The Clerk noted that the Annual Audit paperwork was submitted on 10 June in good time for the 1 July 2019 deadline

d)   to deal with any urgent other Financial matters - none

24/6/19-11  General Correspondence for June, Website Updates and Communication – including Environment Agency consultation on flood protection deadline of 19th July 2019, etc – were noted.

24/6/19-12  To note/agree items for Discussion or inclusion at next meeting - Monday 29th July 2019 at 7pm

*Chapel Fields Development update
*Coastal Path update
*Community Land Trust Meeting date – 3rd July 2019
*Emergency Planning Meeting date
*Cemetery Meeting notes/Actions

24/6/19-13 – Confidential Matters – it was RESOLVED to move into closed session by reason of the confidential matters to be transacted – there were no members of the public/press present in the meeting at this point.

a.   Chapel Fields Housing Development

The Clerk updated on the Meeting held with ELDC and LINCS Rural and Martin from EMCHLT – a further meeting has been arranged for 9th July.  The Clerk will be contacting those on the list to see if they still wish to be considered and to check eligibility/see if they are on the ELDC list already.  The initial Community Land Trust Steering Group will be held on 3rd July at 7pm in the Pavilion.

b.   Crime Prevention Matters

Following discussion it was agreed that the Chairman and Clerk will peruse the proposed Legal Agreement and RESOLVED that legal advice can be taken if the Chairman decides that this is required.

The Chairman thanked everyone for attending and closed the meeting at 8.56pm