November 2019 Minutes
North Somercotes Parish Council
Minutes of the monthly meeting of North Somercotes Parish Council held on Monday 25th November 2019 At 7pm in the Luke Walmsley Pavilion,
There were no members of the public present. The chairman welcomed everyone and started the public session at 7pm.
Public Session
a. Any Policing Update – noted that a number of burglaries had taken place in the area over the previous weekend.
b. Comments from members of the Public on agenda items or issues for consideration for future agenda
A prospective councillor briefly appeared to explain that he was unable to attend the meeting but was aiming to attend the next meeting.
c. District & County Cllr McNally – Noted that the H bar markings for driveways are only now put down in exceptional circumstances, as they are in any case not enforceable. The repairs to the rod at Scupholme should be detailed in the 5-year programme which is due to be published imminently.
The Chairman closed the public session and commenced the meeting at 7.10pm
Monthly Meeting
25/11/19-1
a. Present: Cllr Stephen Brooks Chairman, Cllr Neil Drewery Vice Chairman, Cllr Stuart Arundel, Cllr John Kennedy, Cllr Roger Maidens, Cllr Danny McNally, Cllr Trisha Newman, Cllr Paul Walmsley, Cllr David Wallis, Sheila Pearce – Clerk & Responsible Financial Officer.
b. Apologies for Absence –District Cllr Paul Ricketts
25/11/19-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders
The Chairman, Cllr Walmsley and Cllr McNally declared an interest at 7.11pm in various planning matters and entered their details in the Declarations Book.
25/11/19-3 Minutes of 28th October 2019 Meeting – It was Resolved to adopt the notes as accurate minutes and the Chairman signed and dated them accordingly.
25/11/19-4 Clerk’s Report on matters outstanding – for information only
a. Chapel Fields – see agenda item 13a
b. Coastal Path – see Agenda item 7b
c. Cemetery Actions – arranging for cleaning and repairs to gutters
d. Crime Prevention – see agenda item 13b
e.
f. Co-option to two councillor vacancies – one applicant to take forward as noted above
g. Emergency Planning Working Group Meeting – to be arranged
h. Annual Parish Meeting/awards – proposals for next year see agenda item 8
i. Clerk’s Appraisal – arranged for 30th, then put on next agenda
j. Environment Agency Meeting at Brigg – Clerk attended on behalf of landowners and has asked for a copy of the presentation which was asking for early engagement with affected landowners and others on dealing with future flooding scenarios
k. Oil Scheme – over 19,000 litres of oil has been ordered at 44.5p plus vat per litre, compared with 47p for 500 litre delivery with the online Oil Club or Boiler juice.
25/11/19-5 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley – Bonfire night was down on attendance owing to the weather, the next event will be in February at the Village Hall with the band Regenerate. There are plans in hand to deal with the drive by scraping then relaying and rolling existing material.
b. Police Panel – Cllr Newman – nothing further to report.
c. Emergency/Flood Planning – Cllr Newman/Clerk – Some incidents of flooding have been experienced around the area. Clerk has put note in communication regarding starting on the plan for the parish, date for meeting to be set in the new year. Will look at proactive measures for existing houses including flood gates, waterproofing, planning, etc.
d. Village Hall Committee – no report
e. DTE Wildlife Group – Cllr Newman/Clerk – no report
Cllr McNally and Cllr Walmsley left the room owing to their declared interests in the following Agenda item.
25/11/19-6 To consider Planning applications received, Resolve the way forward on these/other Planning matters
a. 132/01877/19 - Erection of an agricultural storage barn for storage of farm machinery and horse related equipment. WOODCOTE, CONISHOLME ROAD
Following discussion is was RESOLVED to support the application and the Clerk was asked to make a comment about the colour of the barn to be green to blend in with the surrounding area.
Cllr Walmsley Returned to the meeting.
b. N/132/1383/16 - TO EXTEND WORKING HOURS TO MONDAY 07:00 HOURS TO SATURDAY 12:00 HOURS
LOCATION: ELLIOT HOUSE, ARK ROAD, NORTH SOMERCOTES, LN11 7NU
07:00 Monday morning until to 12 noon Saturday morning. No working noon Saturday until 7am Monday morning
No working Sunday, Bank or Public Holidays. The reason for this is to increase production capacity.
Additional production items would be located within the building. We would expect to be taking delivery of (ultimately) 1 x 25 tonne used cooking oil incoming delivery per 24hr shift by ISO road tanker and 1 x 25MT outgoing delivery of finished biodiesel product per same shift. Some waste / surplus materials would need to be disposed of and this is estimated to be approx. 4 x 40ft articulated lorries per month. Additional materials required for the conversion of the Used Cooking Oil into biodiesel is also estimated to be 4 x 40ft articulated lorries per month.
Following discussion is was RESOLVED to support the application and the Clerk was asked to include the observations made regarding concerns about potential for nuisance from a larger number of vehicles over 24 hours and any disturbance to residents on the route that this may result in.
The Chairman left the meeting owing to his declared interest in the following item.
C. Any other urgent planning matters/applications
i. N132/02054/19 - Sycamore House Willerton Rd, Extension - Following discussion is was RESOLVED to support the application.
ii. Donna Nook Realignment/Marsh Lane – the Clerk noted the Non-Material Planning Amendment for information regarding the change to proposed works to Marsh Lane.
The Chairman and Cllr McNally returned to the meeting at 8.05pm.
25/11/19-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. verbal update on problem log - no additional items.
b. English Coastal Path (ECP) – waiting to hear from Natural England (NE) whether the historic and current walked beach path will be confirmed as the formal ECP. NE have been made aware of the council’s views on use of the farm track during the seal season rather than cutting through the buckthorn and disturbing habitat at considerable cost.
c. progress on requests to LCC Highways for:
i. South Road 30mph extension or introduction of 40mph – response awaited
ii. A1031 Parking at Axe and Cleaver Crossroads – response awaited
iii. road markings on Churchill Rd opposite Bay Horse car park entrance – H bar markings no longer used
iv. Road markings on Warren Road opposite Warren House/Oasis entrance track - H bar markings no longer used
v. complaint re cancelling road repairs between Scupholme Pond and Cormack Engineering – Cllr Mcnally awaiting the 5-year programme from Lincs County Council highways to see when this work is scheduled for, but it was felt that this section of road is quite dangerous particularly to motorcyclists and should be fixed.
d. Any other/urgent highways issues - none
25/11/19-8 Proposals for Annual Parish Meeting 2020 – Community Star Awards
Discussion took place on the Clerk’s draft proposals and it was Resolved to proceed with the idea of community awards, but not for the 2020 meeting. Several ideas were discussed, including Energy Efficiency and Recycling and for 2020 it was suggested that a separate parish meeting should be scheduled as previously with the main topic being a presentation/discussion on the Parish Emergency and Flood Plan.
25/11/19-9 2020/21 Budget Discussion – Clerk’s proposals for the 2020/21 budget setting
The tax base figure is still awaited and an agreement has been reached with ELDC that the final precept figure required will be provided after the January council meeting. In the meantime the Clerk will produce the narrative and proposed budget spreadsheets and circulate these for discussion and Resolution at the next meeting, pending confirmation from ELDC of the tax base for 20/21.
25/11/19-10 Finance and Audit
a) the bank reconciliation for October 2019 was checked and signed by the Chairman.
b) Receipts of £1,562.90 were noted and it was Resolved to sign the cheques for £1548.66 for payments for November 2019.
b) to deal with any urgent/other Financial matters - none
25/11/19-11 General Correspondence for November, Website Updates and Communication - were noted.
25/11/19-12 To note/agree items for discussion/inclusion at next meeting - Monday 16 December 2019 at 7pm
*Budget Proposals/timetable
*Chapel Fields Development update
*Coastal Path update
*Community Land Trust update
*Emergency Planning Working Group - January
*Cemetery Meeting Working Group - March
* Clerk’s Appraisal
*potential Co-option of Councillor
25/11/19-13 Confidential Matters – it was RESOLVED that the Council move into closed session by reason of the confidential matters to be transacted – there were no members of the public present at the meeting at this point.
a. Chapel Fields Housing Development - The Clerk provided an update regarding the Heads of Terms received from Waterloo, and instruction of the Council’s appointed solicitor. Notification of the decision to proceed with Waterloo housing had been sent to Lincs Rural.
b. Community Land Trust progress – advice is being sought from LALC regarding the sale of the land and the best process to follow, and EMCLH have confirmed that they are available to assist with setting up the CLT, with estimated fees of around £3-4k to develop the required rules and constitution.
c. Crime Prevention Matters - Response awaited
d. Confidential Minutes of the Extraordinary Meeting held on 11 November 2019 - It was RESOLVED to adopt and sign the notes as accurate minutes.
The Chairman thanked everyone for attending and closed the meeting at 8.35pm