April 2021 Minutes
North Somercotes Parish Council
Minutes of the North Somercotes Parish Council held by Zoom on Monday 26 April 2021 at 7pm
There were no members of the public present. District Cllr Paul Rickett had given his apologies.
The Chairman thanked everyone for attending and commenced the public session at 7pm
Public Session
a. Any Policing Update - Clerk to circulate quarterly review, PCSO Crime Statistics awaited.
b. Any items raised by members of the public or comments on the agenda:
i. utilities works on Marsh Lane – some issues had arisen for some of the property owners regarding the works being done, but appear to have been resolved.
ii. Works to clear ditch/remove Cherry Tree suckers Conisholme Rd – it was noted that the field owner is proposing to do some work to clear the dyke and remove some of the Cherry Tree suckers growing in the dyke, later in the year.
iii. Pedestrian Safety on the junction of Churchill Rd/Keeling St – the difficult with visibility for emerging traffic and the lack of pavement at the junction had been raised. It was suggested that County Cllr McNally be asked to speak to Lincs County Council Highways regarding whether any signs or markings could be utilised to improve the situation, as it was not felt that the suggestion of a one way system was practical/feasible.
iv. Destroyed bin next to Chapel Field/litter and Litter/Dog waste bins generally that are broken/unsightly – the Clerk noted that the Litter bin next to the Chapel Field Development has been damaged beyond repair. This will need replacing once the development is finished, and it was also noted that many of the other bins are in a poor state and would benefit from being replaced. An audit of all the bins will be carried out later in the year, with a view to establishing a replacement programme.
The Chairman closed the public session at 7.09pm and started the meeting at 7.10pm
Monthly Meeting
26/4/21-1
a. Present:
Cllr Stephen Brooks (Chairman), Cllr Neil Drewery (Vice Chairman), Cllr Stuart Arundel, Cllr Joy Cousins, Cllr Roger Maidens, Cllr Danny McNally, Cllr Trisha Newman, Cllr David Wallis, Cllr Paul Walmsley, Sheila Pearce – Parish Clerk & Responsible Financial Officer
b. Apologies for Absence – it was RESOLVED to accept councillor McNally’s and Cllr Smalley’s absence in accordance with Statutory requirements.
26/4/21-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders – none declared.
26/4/21-3 Minutes of meeting held on Monday 29 March 2021 – it was RESOLVED to adopt and sign the notes as accurate minutes.
26/4/21-4 Clerk’s Report on matters outstanding – the Clerk updated on the following for information only:
a. Cemetery Chapel – gutter/roof repairs instructed, c.4 weeks wait
b. Anglian Water – another demand for payment has been received, for Cemetery water, so a further complaint has been made as still awaiting reimbursement for toilets
c. Toilets – architect’s site survey plan and options received, and requested amendments, which will then be circulated;
d. Local Plan Consultation – comments were submitted as agreed
e. Conisholme Rd - S106 Agreement not being complied with – see Enforcement agenda item below
f. Chapel Field –completion revised to June/July. Working with Platform and ELDC to address comments made on Facebook, and to advertise the properties.
g. Poor land Charity Parish Council Representation – Clerk to write letter to confirm Chairman’s nomination, with effect from 1 June 2021 h. Oil Scheme – c. 40,0000 litres delivered at 35.5p v. c40p per litre.
26/4/21-5 To receive reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Walmsley – Party in the Park still scheduled for August, Football has restarted but not using the changing rooms, looking at what required for the Parish Council to use Pavilion for meetings.
b. Police Panel – Cllr Newman – updates from Area Inspector to be circulated.
c. Emergency/Flood Planning – Cllr Newman/Clerk – nothing to report
d. Village Hall Committee – no report
e. DTE Wildlife Group/Seal Season – Cllr Newman/Clerk – nothing to report
26/4/21-6 To consider Planning applications received, Resolve the way forward on these/other Planning matters
a. Enforcement Cases – any issues raised by members of the public/parish council/Enforcement - updates on cases
i. Conisholme Rd - Non-compliance with the Section 106 Agreement for Affordable Housing – this is being pursued by East Lindsey District Council as the developer is not fulfilling the obligations of the S106 Agreement thus far.
b. Planning Applications for approval:
i. N/132/00688/21 Siting of 3no. log cabins, 6no. camping pods and 24no. touring caravan pitches and provision of a bbq area, winter caravan storage and car parking. PIGEON COTTAGE, CONISHOLME ROAD. Following discussion regarding spacing/density, number of car parking spaces, accessibility to the pods/cabins, and location of BBQ area – it was unanimously RESOLVED to support the application with observations as discussed.
ii. N/132/00642/21 – Section 73 application (to change facing bricks) in relation to condition no. 4 (external materials) as imposed on planning permission referenced N/132/00853/20 which was for erection of a house and garage on the site of an existing dwelling which is to be demolished - WOODCOTE, CONISHOLME ROAD. This was noted.
iii. N/132/00610/21 - Extension to existing dwelling to provide an annexe and erection of a detached workshop for private use on part of existing dwelling which is to be removed. GRANARY COTTAGE, KEELING STREET. Following discussion it was unanimously RESOLVED to support this application.
c. any other urgent planning matters - none
26/4/21-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues
a. Any additional items to report – none
b. update on outstanding items
i. blocked drains outside the primary School – update on progress re root cutting and jetting awaited
ii. date for resurfacing of Evison Way and Willerton Rd – this is scheduled but proposed date still awaited
c. Footpath 28 – The Clerk and the Vice Chairman attended a further Meeting on 13th April with John Boisson, DIO Training Safety Officer East Coast Air Weapons Ranges, at Ponderosa regarding prevention of access to/from the beach on FP28 and subsequent complaints/emails. An alternative route is being proposed and the Clerk is liaising with the County Council Footpath’s Officer over the issue, pending any further update on the coastal path for this section of coast.
d. Pedestrian safety at the junction of Churchill Rd/Keeling St – as noted in the public session, County Cllr McNally will be asked to speak with the County Council Highways regarding possible signage/road markings/
26/4/21-8 Annual Audit – 20/21 – this was carried forward to the next meeting.
26/4/21-9 Annual Parish Meeting and Annual Meeting of the Council – 5th May 2021 – following discussion it was RESOLVED that the Annual Parish meeting be held remotely, and prior to the Annual Meeting of the Council which will be brought forward to 5th May, and held remoted, starting at 6.30pm. The Clerk will put the Agendas for these meetings on the Noticeboard and Website as required.
26/4/21-10 Finance and Expenses
a. it was RESOLVED to approve the schedule of Payments of £3,857.56 and Receipts of £18,257.50 for April 2021. There will be further payments to be made before the end of the month which the Clerk will pass to the Chairman for approval and authorisation.
26/4/21-11 General Correspondence for April, Website Updates and Communication – these were noted.
26/4/21-12 Agenda Items for the Annual Meeting of the Council to be held by Zoom on Wednesday 5th May 2021
a. Appointment of Chairman and Vice Chairman
b. Annual Audit – approval of submission in accordance with statutory requirements
c. Future Meeting dates/arrangements and any additional scheme of delegation required to conduct future council business in the light of room availability, Government guidance and councillor, staff and public safety
d. any other urgent items of business
Parish Clerk and Responsible Financial Officer