2020 Parish Council Meeting Agendas

North Somercotes Parish Council

Members of the public are invited and welcome to attend the whole meeting, except for items where their presence is prejudicial to the public interest, and are permitted to make representations to the Council, answer questions and give evidence (up to 3 mins per person/subject) in respect of any item of public business listed on the agenda during the public session, which is normally 15 minutes before the start of the meeting.  The meeting may only consider the business on the agenda; the Agenda and Minutes for the Parish Council Meetings are available on the Parish Notice Board, or from the Clerk, or on the website, together with the schedule of future dates and the Public Participation in Meetings Procedure - see http://parishes.lincolnshire.gov.uk/NorthSomercotes. Meetings of the Council may be recorded.

Public Session

1. Any Policing Update
2. District & County Cllr McNally/District Cllr Paul Rickett – any County/District Council updates
3. Any items raised by members of the public or comments on the agenda

                i. Removal of building, Change of use/height of land, felling of trees, infill pond – Warren Paddock (Lakeside)

Close of public session - members of the public/press are excluded from commenting/participating in the meeting from this point onwards but may observe, except during the confidential session, unless invited to remain/comment by the Chairman on behalf of the Council as a whole.

Monthly Meeting

21/12/20-1 a. Present b. Apologies for Absence – to RESOLVE whether or not to accept councillor absence/reasons

21/12/20-2 To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders

21/12/20-3 Minutes of meeting held on Monday 23 November 2020– to receive and RESOLVE to adopt and sign the notes as accurate minutes.

21/12/20-4 Clerk’s Report on matters outstanding – for information only

a. Public Toilets  b. Cemetery Chapel – roofing/gutters c. Community Trees/Orchard d. Community Land Trust – see item 8 e. Seal Season current situation f. Council website  g. Grass Cutting Tender exercise

21/12/20-5  To receive reports from councillors who are representatives on Village Organisations/Committees               

a. Playing Fields Association - Cllr Walmsley                                      b. Police Panel – Cllr Newman

c. Emergency/Flood Planning – Cllr Newman/Clerk                         d. Village Hall Committee –

e. DTE Wildlife Group/Seal Season – Cllr Newman/Clerk

21/12/20-6  To consider Planning applications received, Resolve the way forward on these/other Planning matters

a. Enforcement Cases – any issues raised by members of the public passed on to Enforcement

i. potential removal of trees without TPO approval, change of use of Land  – A9 Lakeside

ii. Caravan being used for permanent accommodation – Donna Nook

b. Planning Applications for approval:

i. N/132/02091/20 - Change of use, conversion of, alterations to existing farm buildings to provide a cafe to be used in connection with existing butchers shop. BUILDINGS AT HOLMES FARM, HOLMES LANE

ii. N/132/02174/20 – For information only - Determination of whether or not prior approval is required as to a) transport and highways impacts of the development, b) the noise impacts of the development, c) Contamination risks on the site, d) flooding risks on the site, e) whether the location or siting of the building makes it otherwise impractical or undesirable for the building to change from agricultural use to a use falling within Class C3 (dwelling houses) SUMMERFIELD, BANK END

iii.  N/132/02196/20 – Principle of development already established - Erection of a detached house and detached single garage with double car port and garden buildings on site of an existing art room/ store which is to be demolished. WARREN STUDIO, WARREN ROAD

c. any other urgent planning matters

21/12/20-7 Highways, Paths and Lighting – to discuss/resolve the way forward on relevant Highways issues

a. Any additional items to report –  

b.  update on lights on Churchill Rd and Warren Rd

c.  request to Environment Agency for a full schedule of works with dates for Marsh Lane

d. Any other/urgent highways issues

21/12/20-8  Community Land Trust – to RESOLVE the way forward on the establishment of the Community Land Trust and membership as required

21/12/20-9 Finance and Expenses

a. to note the bank reconciliation for December 2020

b. to Resolve to approve the schedule of Payments and Receipts for December 2020

c. to note the Clerks successful application to National lottery funding for £10,000 towards the cost of the Public Toilets refurbishment

d. to deal with any urgent/other Financial matters

21/12/20-10  Budget Discussion – to discuss the Clerk’s proposals for the 2021/22 budget setting as laid out in the narrative and draft spreadsheets previously circulated and RESOLVE the way forward as may be required

21/12/20-11 To receive/note general Correspondence for December, Website Updates and Communication

21/12/20-12 Agenda Items for meeting to be held on 18 January 2021 /future meetings

a. Chapel Field – future maintenance/use of retained land b. Public Toilets c. Fire Resistant Cabinets d. Parish Council Website - update e. 21/22 Budget setting  f. Community Land Trust Set up  g. Communications Strategy h. Local Plan Review I. Cemetery – GOR feature, and other outstanding issues

21/12/20-13  Confidential Matters - to RESOLVE on whether the Council will move into closed session by reason of the confidential matters to be transacted – if this resolution is passed members of the public/press (other than those invited to take part in the discussions) will be required to leave the meeting at this point.

a. to discuss tender progress for cemetery grounds maintenance and verge and parish paths grass cutting and RESOLVE the way forward as may be necessary

Parish Clerk and Responsible Financial Officer

15 December 2020

Sheila Pearce is inviting you to a scheduled Zoom meeting.

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