December 2018 Minutes
North Somercotes Parish Council
Minutes of the North Somercotes Parish Council meeting held on Monday 17th December 2018 at 7.00 pm in the Luke Walmsley Pavilion
There were no members of the public present; the Chairman welcomed everyone to the meeting and opened the pubic session at 7.03 pm
Public Session
a. Any Comments from members of the Public on agenda items or issues for consideration for future agenda
i. Standing water along Warren Road, corner of School Lane and outside Primary School/St Anne’s Av – this has been reported with photographic evidence to Lincs County Council via Cllr McNally.
ii. Dog Pooh on the pavement along Willerton Road – following comments from a parishioner the dog warden has been contacted re posters/marking, and the parishioner has been advised that ELDC are not accepting any new locations for dog pooh bins.
iii. Coastal Footpath – further comments have been received from the landowners in response to the DIO Secretariat’s reply - see agenda item 7d.
iv. Policing update – the Clerk noted the proposed actions for a session on crime reduction/prevention for parishioners that were being discussed with PC Precious. The power to incur the cost of room hire for such purposes is contained in s 31 of the Local Government and Rating Act 1997.
b. District Councillor/County Councillor McNally update on District Council and County Council Matters
Clerk to check position on the various outstanding items, including the pot holes on Willerton Road (this has previously been raised with Cllr McNally, who was looking into this) plus a query has been raised with Cllr McNally regarding the future of the Youth Club funding as he was unable to attend the meeting.
The Chairman closed the public session and opened the meeting at 7.12 pm
Monthly Meeting
17/12/18-1 a. Present: Cllr Stephen Brooks (Chairman), Cllr Neil Drewery (Vice Chairman), Cllr Stuart Arundel, Cllr Zoe Dowson, Cllr Marti Hopper, Cllr John Kennedy, Cllr Roger Maidens, Cllr Paul Walmsley, Sheila Pearce – Parish Clerk and Responsible Financial Officer.
b. Apologies for Absence – it was RESOLVED to accept the absence and reasons given for Cllrs McNally, Newman and Webster.
17/12/18-2 Declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders – None.
17/12/18-3 Minutes of 26th Nov 2018 Meeting – it was RESOLVED to adopt and sign the notes as accurate minutes.
17/12/18-4 Clerk’s Report on matters outstanding – for information only
a. Public enquiry for FP18 – outcome expected Jan/Feb
b. Coastal Path/Footpath Claims – complaint letter to The Rt Hon Gavin Williamson CBE MP, Secretary of State for Defence, copy to the Chief Executive of DIO to be drafted as RESOLVED at the last meeting pending any further comments in Agenda Item 17/12/18-7d, public meeting to be arranged in the New Year and meeting with Victoria Atkins MP to be held as soon as possible
c. Chapel Fields – land valuation undertaken and awaited, see 17/12/18-11, clarification on various aspects requested from LRHA
d. Flood forum position – still awaiting update re meeting from MP Victoria Atkins
e. Community emergency planning – outstanding
f. RAF Donna Nook – ELDC confirmation received that the land and buildings have now been accepted and listed as an Asset of Community Value owing to the importance to the community of the social and recreational value derived from the historic and current use of the beach paths, dunes and beach
g. Outstanding Cemetery Actions –mower sale chased and agreed to discuss again mid-January
h. War Memorial – Leakes have been reminded about the need to replace the missing letter.
17/12/18-5 Reports from councillors who are representatives on Village Organisations/Committees
a. Playing Fields Association - Cllr Dowson – next event will be Stolen Fridays in the Village Hall on 16 February £10.
b. Police Panel/Speedwatch – Cllr Newman not present, but the Clerk noted the position as per the email regarding the Speedwatch scheme. c. Emergency/Flood Planning – Cllr Newman/Clerk – nothing to report
d. Village Hall Committee – nothing to report e. DTE Wildlife Group – Cllr Newman/Clerk – nothing to report
17/12/18-6 Planning - To consider any Planning applications received and RESOLVE the way forward on these and other Planning matters
a. N/132/01958/18 – SOUTH ROAD Ind Est - It was noted that the application for change of use of existing unit under Use Class B1 to Class A1 has been refused, despite suggestion to have dual use so that B1 use not lost. Clerk to ask District Cllr McNally if he can ascertain the reason for this refusal.
b. Any other urgent planning matters/applications – none.
17/12/18-7 Highways, Paths and Lighting – to discuss/RESOLVE the way forward on relevant Highways issues
a. verbal update on problem log – standing water on Warren Road has been reported and evidenced with photos.
b. FP18 – Public Enquiry – Planning Inspector has completed her report and passed it to the Secretary of State.
c. Marsh Lane – Seal Season traffic – initial indications are that the traffic management measures have had a positive effect, although the apparent lower numbers may have been partially due to poorer weather this year.
d. Coastal Path – following discussion the Clerk was asked to include confirmation of the listing of Land and buildings at RAF Donna Nook as an Asset of Community Value in the letter of Complaint RESOLVED at the November meeting.
e. Standing Water on Warren Road/Outside Primary School – this has been reported as noted in the public session.
17/12/18-8 Finance
a) the bank reconciliation for December 2018 was received, checked and signed by the Chairman.
b) The schedule of payments and receipts for December 2018 was received and examined, following which It was RESOLVED to approve and sign the cheques
c) the uncertainty, even at Ministerial level, regarding the cessation of Public Toilets rates and the potential withdrawal of Youth Club funding was discussed; the Clerk was asked to put the item on the Agenda for the January meeting in order to make a final decision on any amendments to the proposed Precept amount.
d) any urgent/other Financial matters – it was RESOLVED that the Clerk should proceed to organise the Quinquennial type inspection of the cemetery chapels at a cost of c£600 plus vat, to include a check for woodworm and the state of ironwork securing the bells.
17/12/18-9 General Correspondence for December, Website Updates and Communication were noted
17/12/18-10 Items for Discussion/inclusion at next meeting – Monday 28th January 2019 at 7pm
- Chapel Fields Housing Development
- Coastal Footpath
- 2019 Election timetable and advertising
- Confirmation of Tax Base and Budget 2019/20 budget finalisation
- FP18
17/12/18-11 Confidential Matters – it was RESOLVED to move into closed session by reason of the confidential property matters to be transacted – there were no members of the public/press in the meeting at this point.
a. Chapel Field Housing Development – the Clerk confirmed that the valuation of the land has been organised according to the requirements of the Government Circular 06/03 Local Government Act 1972 General Disposal Consent (England) 2003. In addition, a draft proposal for establishing a CLT Steering Group and working with Lincs Rural Housing to get the development built out is being drafted, and subject to clarification on a number of issues raised with Lincs Rural Housing Association (LRHA), is expected to be available for the meeting on 28th January 2019. A meeting is being set up between LRHA, John Mather, ELDC and the Clerk to inform the draft proposal.
The Chairman thanked everyone for attending the meeting and for their participation in other council meetings and events over the last 12 months, wished everyone the compliments of the season, and closed the meeting at 7.40pm.